Agenda

 

CANTERBURY CITY COUNCIL

 

 

 

Minutes of the Annual Meeting of the CANTERBURY CITY COUNCIL

 

duly convened and held at The Guildhall, Westgate, Canterbury

 

on 8 May 2002

 

 

 

Present:     Councillor Whitemore (Lord Mayor)

 

Councillors Mrs Attwood, Birchall, Bond, Brade, Bukht, Butcher, Cragg, Douglas, Mrs Doyle, Eden-Green, Fisher, Halfpenny, Hando, Mrs Harrison, Hunter, Mrs Jeffries, Linfoot, Lloyd, MacCaul, Matthews, Mavers, Mrs McCabe, McLachlan, Norris, Northey, Oakes, Oakey, Parkinson, Mrs Parry, Patterson, Pepper, Perkins, Purchese, Mrs Reuby, Miss Samper, Seager, Sharp, Street-Williams, Thomas, Todd, Vye, Wales, Walker, Windsor, Wratten and Mrs Yonge.

 

 

 

1     PRAYERS

 

 

 

     Agenda

 

 

 

The meeting was opened with prayers by the Lord Mayor’s Chaplain, Canon Noelle Hall.

 

 

 

2     PRESENTATION OF THE GAZETTE CUP

 

 

 

     Agenda

 

 

 

The Lord Mayor invited Bob Bounds, Senior Editor of the Kentish Gazette, to address the Council and he announced that the Gazette Cup had been awarded to Councillor Hunter for his high standard of general activity in representing the local community.  Mr Bounds then presented the Gazette Cup to Councillor Hunter and the Council congratulated him upon the Award.  Councillor Hunter then expressed his thanks to the Council for the Award.

 

 

 

3     ELECTION OF LORD MAYOR

 

 

 

     Agenda

 

 

 

It was proposed by Councillor Vye and seconded by Councillor Perkins, that Councillor Mary Jeffries be elected Lord Mayor of Canterbury for the year 2002/03.  There were no other nominations for the election of Lord Mayor and it was

 

 

 

RESOLVED - That Councillor Mary Jeffries be elected Lord Mayor of Canterbury for the Council year 2002/03.

 

 

 

(Councillor Mary Jeffries then made a Declaration of Acceptance of the Office of Lord Mayor of Canterbury.  She then took the Chair and thanked the Council for electing her, informing them that her Chaplain would be Canon David Naumann and that Helen Williams would be the Lady Mayoress for the Council year 2002/03.  The Lord Mayor reported that the Crab & Winkle Trust had been nominated as the Lady Mayoress’ Charity for the year 2002/03.  The Lord Mayor informed the Council that another charity would also be nominated in due course).

 

4

COUNCILLOR FLAHERTY

 

 

 

     Agenda

 

 

 

The Lord Mayor reported that she would convey to Councillor Flaherty her best wishes for a speedy recovery following his operation this week, and this was endorsed by the Council.

 

 

 

5

PRESENTATION OF PAST LORD MAYOR’S BADGE TO COUNCILLOR WHITEMORE

 

 

 

Agenda

 

 

 

The Lord Mayor presented a past Lord Mayor’s Badge to Councillor Whitemore and thanked him and the former Lady Mayoress, Anne Seller, for their services to the Council during the year 2001/02.  Councillor Whitemore expressed his thanks to the Council, his Chaplain, Canon Noelle Hall, the Lady Mayoress, the Deputy Lord Mayor, the Sheriff and staff at Tower House for their support during his term of office for the year 2001/02.

 

 

 

Councillor Whitemore also thanked Officers for their support regarding the action by the Council against the downgrading of the Kent & Canterbury Hospital and for the preparation of the Council’s bid to become the European Capital of Culture in 2008.  He also thanked the Press Office for their support to the Civic Team over the past year and he thanked Members for their support.

 

 

 

6     APOLOGIES FOR ABSENCE

 

 

 

     Agenda

 

 

 

Apologies for absence were received from Councillors Dixey and Flaherty.

 

 

 

7

ELECTION OF SHERIFF AND VICE-CHAIRMAN OF THE COUNCIL FOR THE YEAR 2002/03

 

 

 

Agenda

 

 

 

It was proposed by Councillor Pepper and seconded by Councillor Bond that Councillor Hunter be elected Sheriff and Vice-Chairman of the Council for the year 2002/03.

 

 

 

It was then proposed by Councillor Cragg and seconded by Councillor Mrs Doyle that Councillor Windsor be elected Sheriff and Vice-Chairman of the Council for the year 2002/03.

 

 

 

The Lord Mayor put the two nominations to a vote and it was

 

 

 

RESOLVED - That Councillor Hunter be elected Sheriff and Vice-Chairman of the Council for the year 2002/03.

 

 

 

The Lord Mayor then congratulated Councillor Hunter upon his election as Sheriff and Vice-Chairman of the Council for the year 2002/03.

 

 

 

Councillor Hunter then made a Declaration of Acceptance of the Office of Sheriff and Vice-Chairman of Canterbury and expressed his thanks to the Council for his election.

 

 

 

8

COUNCILLOR MRS YONGE - FORMER SHERIFF OF CANTERBURY FOR THE COUNCIL YEAR 2001/02

 

 

 

Agenda

 

 

 

The Lord Mayor expressed the Council’s thanks to Councillor Mrs Yonge and her Consort, Mr Robert Yonge, her husband, for their services to the Council during Councillor Mrs Yonge’s term of office as Sheriff of Canterbury for the Council year 2001/02.  The Lord Mayor presented her with a past Sheriff’s Badge.

 

 

 

Councillor Mrs Yonge then expressed her thanks to the Council for her election as Sheriff of Canterbury for the Council year 2001/02.

 

 

 

9     ADJOURNMENT OF MEETING

 

 

 

     Agenda

 

 

 

At this point, the Lord Mayor’s Chaplain, Canon David Naumann, conducted a celebratory Blessing and thereafter the Lord Mayor adjourned the Annual Meeting of the Council for a period of five minutes.

 

 

 

(The meeting thereupon adjourned and resumed accordingly).

 

 

 

10     ADOPTION OF THE EXECUTIVE ARRANGEMENTS

 

 

 

     Agenda

 

 

 

A.

It was proposed by Councillor Pepper, seconded by Councillor Perkins and

 

 

 

RESOLVED - That the meeting of the Executive proposed to be held on 30 May 2002 be changed to 29 May 2002.

 

 

 

B.

It was proposed by Councillor Perkins, seconded by Councillor Eden-Green and

 

 

 

RESOLVED - That:-

 

 

 

(1)

Pursuant to Section 29 Local Government Act 2000 to fully operate executive arrangements as from and including 29 May 2002 in accordance with its adopted Constitution for the time being in force.

 

 

 

(2)

The Executive and the Overview and Scrutiny Committees on being elected at this meeting be authorised to take all necessary steps including the preparation and publication of agendas and to take such procedural decisions as they are advised are necessary to enable them to perform their respective roles under the executive arrangements and the Constitution with effect from and including 29 May 2002.

 

 

 

(3)

That between the date of this meeting and 28 May 2002 inclusive the Policy Committee be delegated powers of the Council to take any decisions other than those which fall within the terms of reference of the Development Control, General Purposes, and Appeals Committees and their Sub-Committees and the Whitstable Harbour Board which the Chief Executive advises cannot wait to be made until the executive arrangements come fully into operation.”

 

 

 

11

EXECUTIVE SUB-COMMITTEE OF THE POLICY COMMITTEE - 8 APRIL 2002 - MINUTES

 

 

 

Agenda

 

 

 

It was proposed by Councillor Cragg, seconded by Councillor Miss Samper and

 

 

 

RESOLVED - That the minutes of the meeting of the Executive Sub-Committee of the Policy Committee held on 8 April 2002 be received.

 

 

 

12     POLICY COMMITTEE (SPECIAL MEETING) - 30 APRIL 2002 - MINUTES

 

 

 

     Agenda

 

 

 

It was proposed by Councillor Pepper, seconded by Councillor Oakey and

 

 

 

RESOLVED - That the minutes of the Special Meeting of the Policy Committee held on 30 April 2002 be received.

 

 

 

(In accordance with the National Code of Local Government Conduct, Councillor Eden-Green declared a non-pecuniary interest in Minute No 603 (East Kent Triangle Area Strategic Partnership - Action Plan) and Minute No 605 (Mapping Out the Future - Kent and Medway Structure Plan - Policy Directions Document - March 2002)).

 

 

 

13     ELECTION OF THE LEADER OF THE COUNCIL

 

 

 

     Agenda

 

 

 

It was proposed by Councillor Vye and seconded by Councillor Pepper that Councillor Perkins be elected Leader of the Council.  There were no other nominations and it was

 

 

 

RESOLVED - That Councillor Perkins be elected Leader of the Council.

 

 

 

14     ELECTION OF THE EXECUTIVE

 

 

 

     Agenda

 

 

 

It was proposed by Councillor Perkins, seconded by Councillor Eden-Green and in the absence of other nominations -

 

 

 

RESOLVED - That the following Members be elected to serve on the Executive:-

 

 

 

Councillors Bond, Eden-Green, MacCaul, Matthews, McLachlan, Pepper, Wales, Whitemore and Wratten.

 

 

 

15     STATEMENT TO THE COUNCIL BY THE LEADER OF THE COUNCIL

 

 

 

     Agenda

 

 

 

The Leader of the Council then delivered his priorities speech, during which he referred to the aim to save Kent & Canterbury Hospital as being the single most important aim of the Administration.

 

 

 

16

STATEMENT TO THE COUNCIL BY THE LEADER OF THE CONSERVATIVE GROUP

 

 

 

Agenda

 

 

 

The Leader of the Conservative Group then expressed the best wishes of his Group to the Lord Mayor for a rewarding and enjoyable term of office and he then delivered his priorities speech, during which he supported priority being given to saving the Kent & Canterbury Hospital.

 

 

 

17     STATEMENT TO THE COUNCIL BY THE LEADER OF THE LABOUR GROUP

 

 

 

     Agenda

 

 

 

At this point, the Leader of the Conservative Group referred to Article 14.04(b)(ii) of the Constitution and requested guidance from the Lord Mayor on whether Councillor Pepper, as Leader of the Labour Group, was precluded from addressing the Council on this occasion.

 

 

 

WHEREUPON -

 

 

 

A.

It was proposed by Councillor Douglas and seconded by Councillor Brade that, pursuant to Article 26.01 of the Constitution, the provisions of Article 14.04(b)(ii) be suspended to allow the Leader of the Labour Group to address the Council at this meeting.

 

 

 

B.

The Leader of the Conservative Group then informed the Council that he was willing to allow the Leader of the Labour Group to address the Council at this meeting, but sought clarification on the position for future Council meetings.

 

 

 

C.

Councillors Douglas and Brade then withdrew their Motion to suspend the provisions of Article 14.04(b)(ii) referred to above.

 

 

 

D.

The Lord Mayor then invited the Leader of the Labour Group to address the Council and accordingly he delivered his priorities speech.

 

18     ANNOUNCEMENTS

 

     Agenda

 

      

 

The Lord Mayor announced that the celebrations for her election would take place on 24 May 2002 at 7.00 pm at Westgate Hall, Canterbury.

 

 

 

19     MINUTES

 

 

 

     Agenda

 

 

 

The Lord Mayor signed as a true record the minutes of the meeting of the Council held on 25 April 2002.

 

 

 

20     CONSTITUTION OF COMMITTEES/BOARDS/PANELS FOR 2002/03

 

 

 

     Agenda

 

 

 

     Minutes Enclosure 1  Click here for Membership of Committess and Area Member Panels

 

 

 

The Council considered the report of the Chief Executive on the proposed structure and membership of Committees/Boards and Panels for the year 2002/03.

 

 

 

It was proposed by Councillor Perkins, seconded by Councillor Pepper and

 

 

 

RESOLVED -

 

 

 

(a)

That the structure of Committees, the Whitstable Harbour Board and other Panels for the year 2002/03, as detailed in the report of the Chief Executive, be approved and that the membership of Committees, the Whitstable Harbour Board and Panels, as set out on pages 8 to 11 inclusive to these minutes, be approved and adopted.

 

 

 

(b)

That, where required, the quorum of the Committees, Whitstable Harbour Board and the Panels be as set out in the report of the Chief Executive referred to above.

 

 

 

(c)

That the terms of reference of the Committees, Whitstable Harbour Board, Sub-Committees and other Panels appointed for the year 2002/03, as now reported, be approved.

 

 

 

21     SCHEME OF DELEGATION TO OFFICERS

 

 

 

     Agenda

 

 

 

It was proposed by Councillor Perkins, seconded by Councillor Pepper and

 

 

 

RESOLVED - That the scheme of delegation to Officers, as now reported, be approved.

 

 

 

22     APPOINTMENT OF PROPER OFFICERS OF THE COUNCIL

 

 

 

     Agenda

 

 

 

It was proposed by Councillor Perkins, seconded by Councillor Miss Samper and

 

 

 

RESOLVED - That the appointment of the Proper Officers of the Council, as now reported, be approved.

 

 

 

23     REPRESENTATIVES ON OUTSIDE BODIES

 

 

 

     Agenda

 

 

 

     Minutes Enclosure 2  Click here for Representatives on Outside Bodies

 

 

 

The Council considered the report of the Chief Executive on the appointment or nomination of the Council’s representatives to outside bodies for the Council year 2002/03.

 

 

 

WHEREUPON -

 

 

 

(i)

Councillor Bukht was nominated as the Council’s representative on the British Resorts Association until the Annual Meeting of the Council in May 2003.

 

 

 

(ii)

In addition to the nominations for Councillors Bukht and Hando, Councillor Seager was nominated as the Council’s representative on the Canterbury Homelessness Forum until the Annual Meeting of the Council in May 2003.

 

 

 

(iii)

Arising from the withdrawal of the nomination of Councillor Eden-Green and the two current vacancies, Councillors Flaherty and Mrs Reuby were nominated as the Council’s representatives on Canterbury & Thanet Community Health Council for the four year period until 31 August 2006.

 

 

 

(iv)

Councillor Pepper was nominated as the Council’s representative on the East Kent Triangle Area Strategic Partnership until the Annual Meeting of the Council in May 2003.

 

 

 

(v)

Councillor Cragg was nominated as the Council’s representative on the Kent Association of Local Authorities until the Annual Meeting of the Council in May 2003.

 

 

 

(vi)

Councillor Perkins was nominated to replace Councillor Vye as one of the Council’s two substitute Members (for Councillor Cragg) on the Local Government Association until the Annual Meeting of the Council in May 2003.

 

 

 

(vii)

Councillor Bukht was nominated as the Council’s representative on the Local Government Association - Tourism Forum until the Annual Meeting of the Council in May 2003.

 

 

 

(viii)

Councillor Perkins was nominated as the Council’s Member representative on the Local Government Association - Urban Commission until the Annual Meeting of the Council in May 2003.

 

 

 

(ix)

Councillor MacCaul was nominated as the Council’s representative on the South East England Tourist Board until the Annual Meeting of the Council in May 2003.

 

 

 

(x)

Councillor MacCaul was nominated as the Council’s representative on the South East England Tourist Board - Tourism Council until the Annual Meeting of the Council in May 2003.

 

 

 

(xi)

Councillors Eden-Green and MacCaul were nominated as the Council’s representatives on Thanington Community Centre Association until the Annual Meeting of the Council in May 2003.

 

 

 

(xii)

Councillors Birchall, Hando and Mrs Harrison were nominated as the Council’s representatives on Whitstable Regeneration Partnership until the Annual Meeting of the Council in May 2003.

 

 

 

(xiii)

Arising from the withdrawal of the nomination for Councillor Halfpenny, Councillor Windsor was nominated as the Council’s representative on Joy Lane CP School, Whitstable for the period 9 June 2002 to 8 June 2006.

 

 

 

(xiv)

Councillors Brade, Dixey, Halfpenny, Hando, Norris, Purchese, Todd and Mrs Yonge were nominated to serve on the Joint Transportation Board until the Annual Meeting of the Council in May 2003.

 

 

 

(xv)

The appointment of the representatives to outside bodies required to be made in 2002, as set out on pages 12 to 15 inclusive to these minutes, which take into account the nominations or appointments dealt with above, was approved.

 

24     PROGRAMME OF MEETINGS 2002/03

 

     Agenda

 

     Minutes Enclosure 3  Click here for Programme of Dates

 

 

 

A.     It was proposed by Councillor Halfpenny, seconded by Councillor Walker and

 

 

 

RESOLVED - That the meeting of the Community Services Scrutiny Committee proposed to be held on 19 June 2002 be changed to 3 July 2002.

 

 

 

B.     It was proposed by Councillor Patterson, seconded by Councillor Oakey and

 

 

 

RESOLVED - That the meeting of the Rural Area Member Panels (North and South) proposed to be held on 22 May 2002 be changed to 11 June 2002.

 

 

 

It was then

 

 

 

RESOLVED - That the programme of meetings, which incorporates the above amendments and the change of the date of the Executive meeting from 30 May to 29 May 2002 dealt with at Minute No 10 (2002/03), as set out on pages 16 and 17 to these minutes, be approved.

 

 

 

 

 

 

 

W11M080502.DOC