Agenda, decisions and draft minutes

Venue: Mallandain Room, Whitstable Castle, Tower Hill, Whitstable

Contact: Vanessa Montgomery  01227 862 009, Email: democracy@canterbury.gov.uk

Items
No. Item

838.

Apologies for absence

Minutes:

Apologies were received from Councillor Fisher.

839.

Substitute Members (Councillors)

Minutes:

There were no substitute members for the meeting.

840.

Declaration of interests by Board members and officers

TO RECEIVE any declarations for the following in so far as they relate to the business for the meeting:-

 

a.         Disclosable Pecuniary Interests

b.         Other Significant Interests (what were previously thought of as non-pecuniary Prejudicial interests)

c.         Voluntary Announcements of Other Interests

 

Voluntary Announcements of Other Interests not required to be disclosed as DPI’s or OSI’s, ie announcements made for transparency reasons alone, such as:

           Membership of outside bodies that have made representations on agenda items, or

           Where a Councillor knows a person involved, but does not have a close association with that person, or

           Where an item would affect the well-being of a Councillor, relative, close associate, employer, etc but not his/her financial position.

 

[Note: an effect on the financial position of a Councillor, relative, close associate, employer, etc; OR an application made by a Councillor, relative, close associate, employer, etc, would both probably constitute either an OSI or in some cases a DPI].

 

Minutes:

The following voluntary announcements were made:
• Councillor I Thomas was a Kent County Council councillor and a member of the Essex and Kent Inshore Fisheries Coastal Committee
• Councillors B Baker, R Jones and I Thomas were members of the Planning Committee and Councillor Dixey was a reserve member of the Planning Committee.
• Paul Moore was an ordinary member of the yacht club.
• Peter Steen was a member of Whitstable Maritime and was employed by the Port of London Authority.

841.

Public Participation

Provided that notification has been given to Democratic Services by 12.30pm on the working day before the meeting, members of the public may speak on any item on the agenda for a maximum of three minutes.

Minutes:

There were no members of the public booked to speak at the meeting.

842.

Minutes of the meeting held on 1 February 2019 pdf icon PDF 97 KB

To confirm as a true record the minutes of the meeting held on 1 February 2019.

Minutes:

The minutes were agreed as a true record.

843.

Whitstable Oyster Festival - permission for use of land pdf icon PDF 93 KB

TO CONSIDER the report of the Head of Commercial and Cultural Development.

Decision:

To permit FULL Production Ltd. to use land in the Harbour for identified activities deliveries as part of the Whitstable Oyster Festival 2019.

 

Reasons for the decision: The activities proposed are in line with the Council’s brief for the festival. Risk and event safety would be managed by the Safety Advisors Group process and the Harbour Master would work with the event organisers and other officers to minimise disruption.

Minutes:

The Commissioning Projects Officer introduced the report setting out the key changes to the proposed activities in the harbour.

 

Board members discussed the matter.

 

The Harbour Master confirmed that officers had a number of site meetings with the event organisers was confident the event would be managed safely and without significant disruption to the existing business in the Harbour.

 

The recommendation in the report was proposed, seconded and unanimously agreed.

 

RESOLVED: To permit FULL Production Ltd. to use land in the Harbour for identified activities deliveries as part of the Whitstable Oyster Festival 2019.

 

Reasons for the decision: The activities proposed are in line with the Council’s brief for the festival. Risk and event safety would be managed by the Safety Advisors Group process and the Harbour Master would work with the event organisers and other officers to minimise disruption.

 

Record of the voting

For: Councillor B Baker, N Baker, Dixey, R Jones and I Thomas and independent members Budden, Moore and Steen (8).

Against and abstaining: None

844.

Dredging Report - Update

TO NOTE the verbal presentation from Rob Thomas, the Coastal Process Scientist.

Minutes:

 

The Coastal Process Scientist gave a presentation setting out the situation and explained the plan going forward. He made points including the following:

 

1.    There was more excess silt than could currently be removed under the terms of the Marine Management Operation licence.

2.    Some of the dredging operation necessarily disrupted some of the harbour users.

3.    The intention is to give as big a window of operation for the fishermen as possible.

 

The Board discussed and the Coastal Process Scientist gave points of clarification as necessary. The following additional points were made:

 

4.    Next dredging to happen over the Easter weekend.

5.    Beach material should be retained.

6.    Gorrell tank was designed to flush the harbour for dredging but this does not work as intended.

7.    Movement of vessel was the most effective solution.

8.    Southern Water would be responsible for monitoring the quality of the water they discharge in to the natural environment.

845.

Whitstable Harbour Board Asset Review

TO NOTE the verbal update from the Principal Maritime Engineer.

Minutes:

The Senior Coastal Process Scientist gave a verbal presentation. All asset inspections had been undertaken and the officer gave a summary of the findings. The officer set out the initial recommendations going forward. There would be a further report to the Board later in the year once costing of the recommended options had been carried.

 

The Board discussed making the following points:

1.    A lot of the works are expected to be covered by the initial budget, but some would be additional.

2.    Once full costs were available these would be incorporated into the revenue projections.

3.    None of the sections were at risk of immediate collapses or failure.

4.    One section needed work soon and sustainable options would be looked into for a potential replacement.

5.    Preparation for a funding bid in regard to sea defences was underway.

846.

Port Manager and Harbour Master's Report pdf icon PDF 85 KB

TO NOTE the report of the Harbour Master.

Additional documents:

Minutes:

The Harbour Master introduced his report drawing attention to the following:

 

1.    The sale of the pilot launch vessel.

2.    An ex-Board member was working to provide new information boards to improve the visitor experience.

3.    Shipping figures down due to a technical fault with the crane on the vessel used by Bretts. This has been fixed and so the backlog should be cleared.

4.    Peter Steen as Designated Person under Port Marine Safety Code had carried out an audit.

 

The Designated Person gave the background to the report which was included as an agenda supplement.

 

The Port Administrator, Elizabeth Mount, had retired and the Board gave thanks for her years of service.

 

A Board member explained that Ian Waddington’s memorial had been unveiled.

847.

Harbour Action Plan pdf icon PDF 50 KB

TO NOTE

Additional documents:

Minutes:

The Board noted the plan.

848.

Date of next meeting

3pm, Friday 14 June 2019, Mallandain Room, Whitstable Castle, Tower Hill, Whitstable.

Minutes:


Provisionally 3pm Friday 14 June 2019 in the Mallandain Room, Whitstable Castle.

849.

Any other urgent business to be dealt with in public

Minutes:

There was no urgent business for the meeting.

850.

Exclusion of the press and public

TO RESOLVE – That under Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act or the Freedom of Information Act or both.

 

Minutes:

RESOLVED:  Under  Section  100(A)(4)  of  the  Local  Government  Act  1972,  the public and press were excluded from the meeting during consideration of the following items  of  business  on  the  grounds  that  they  involve  the  likely  disclosure  of  exempt information  as  defined  in  Part  1  of  Schedule  12A  of  the  Act  or  the  Freedom  of Information Act or both.

851.

Property Action Plan Updates

TO NOTE

 

The action plan updates the Board on ongoing tenant related matters, for example lease negotiations. The Property department act as landlord on behalf of the Board and so manage the tenants and leases directly. Where any decisions by the Board are required a separate item will be listed on the agenda accompanied by a formal report to inform the decision(s).

 

(The action plan contains information the disclosure of which is likely to prejudice the commercial interest of both the Council and other bodies (s. 43 Freedom of Information Act 2000). The Council considers that at present the public interest in maintaining the exemption outweighs the public interest in disclosing it. Paragraph 3 of schedule 12A of the Local Government Act 1972 also applies.)

Minutes:

(The information contained in this annex was exempt from being published because its disclosure was likely to prejudice the commercial interest of both the Council and third parties. The council considers that at present the  public  interest  in maintaining the exemption outweighs the public interest in disclosing it. Both section 43 Freedom of Information Act 2000 and paragraph 3 of schedule 12A of the Local Government Act 1972 apply.)

 

The Principal Valuer gave his updates. The Board members asked questions and where appropriate the Principal Valuer gave points of clarification.

 

The Board NOTED the report.

852.

Whitstable Harbour Board - Business Plan

(The information to be discussed in this annex is exempt from publication because it contains information the disclosure of which is likely to prejudice the commercial interest of both the Council and other bodies (s. 43 Freedom of Information Act 2000). The Council considers that at present the public interest in maintaining the exemption outweighs the public interest in disclosing it. Paragraph 3 of schedule 12A of the Local Government Act 1972 also applies.)

 

TO NOTE a verbal update from the Principal Maritime Engineer.

 

Minutes:

The Harbour Maritime Engineer gave a verbal presentation setting out the background and the next steps explaining that it would need to work with the Harbour’s strategic plan and overall aims. He drew attention to some of the likely risks and opportunities going forward. It was agreed that at the next meeting the Board would consider proposals for an awayday to develop the business plan.

853.

Any other business which falls under the exempt provisions of the Local Government Act 1972 or the Freedom of Information Act 2000 or both

Minutes:

There was no urgent business for the meeting