Agenda, decisions and draft minutes

Venue: St Johns Methodist Chruch, Argyle Road, Whitstable, CT5 1JS

Contact: Vanessa Montgomery  01227 862 009, Email: democracy@canterbury.gov.uk

Items
No. Item

316.

Apologies for absence

Apologies received from Councillor Pat Todd.

Minutes:

Apologies of absence were received from Councillors Pat Todd, Ian Thomas, Sue Budden and Peter Steen.

 

317.

Substitute Members (Councillors)

Minutes:

There were no substitutes

318.

Election of a Chairman for the meeting

TO CONSIDER

Decision:

It was proposed, seconded and when put to vote unanimously agreed that Councillor Dixey be elected as Chairman for the meeting. 

 

Minutes:

It was proposed, seconded and when put to vote unanimously agreed that Councillor Dixey be elected as Chairman for the meeting. 

 

Record of the voting:

For: Baker, Caffery, Cornell, Moore and Watkins (5)

Against: None

Abstained : Dixey (1)

 

319.

Declaration of interests by Board members and officers

TO RECEIVE any declarations for the following in so far as they relate to the business for the meeting:-

 

a.         Disclosable Pecuniary Interests

b.         Other Significant Interests (what were previously thought of as non-pecuniary Prejudicial interests)

c.         Voluntary Announcements of Other Interests

 

Voluntary Announcements of Other Interests not required to be disclosed as DPI’s or OSI’s, ie announcements made for transparency reasons alone, such as:

           Membership of outside bodies that have made representations on agenda items, or

           Where a Councillor knows a person involved, but does not have a close association with that person, or

           Where an item would affect the well-being of a Councillor, relative, close associate, employer, etc but not his/her financial position.

 

[Note: an effect on the financial position of a Councillor, relative, close associate, employer, etc; OR an application made by a Councillor, relative, close associate, employer, etc, would both probably constitute either an OSI or in some cases a DPI].

 

Minutes:

Paul Moore made a voluntary announcement that he was a member of Whitstable Yacht Club.  

 

320.

Public Participation

Provided that notification has been given to Democratic Services by 12.30pm on the working day before the meeting, members of the public may speak on any item on the agenda for a maximum of three minutes.

Minutes:

There were no registered speakers. 

 

321.

Minutes of the meeting held on 14 June 2019 pdf icon PDF 86 KB

To confirm as a true record the minutes of the meeting held on 14 June 2019.

Minutes:

The minutes of the meeting on 14 June 2019 were agreed as a true record.

 

322.

Harbour Day 2020 pdf icon PDF 75 KB

TO CONSIDER the report from Mike Weir, the Harbour Master.

Additional documents:

Decision:

It was proposed, seconded and when put to vote RESOLVED

 

i) To endorse Whitstable Maritime to deliver the Open Day for the next three years, subject to an annual review.

 

ii) To approve a £2,000 annual grant for 2020

 

iii) For Whitstable Maritime and Harbour Master to explore the possibility of a second day of events

 

Reason for decision: The Harbour Days support the Strategic Plan. A grant would give security to the event. A second day would compliment the first and be of benefit to the local community, harbour and help with funding.

 

Minutes:

The Harbour Master introduced the report and invited Gordon Vincent of Whitstable Maritime to explain the report and the results of the last Harbour Open Day.

 

He explained the request to the Board was to agree an annual grant and the potential for a second Harbour Day. The following points were made:

 

  1. Feedback from the event has been very positive and the event was delivered within budget.
  2. The grant from the Board is needed to help with the cashflow and specifically reserving first aid cover for the event, the PA system and promotion of the event. 
  3. A provisional date of 1 August date has been set for the open day in 2020.
  4. Whitstable Maritime would like to explore the possibility of a second day of the event that would compliment the first day to include community events and potentially a commercial boat show.
  5. The Boat show on the second would be self funding through sponsorship and fees to commercial boat builders and could has the potential to help fund the Harbour Day. 

 

The Board then asked questions and points including the following were discussed:

 

6.            The Board voiced their support for the event that offered positive promotion for the harbour and thanked the organisers and stallholders for making it a success.

7.            It was confirmed that there is a waiver of fees for the Neptune as it is a popular visitor attraction and berths in the harbour particularly for Harbour Day. The only direct cost for the Harbour Board is the linesman staff. 

8.            Survey feedback from the Harbour Day would be helpful and should be implemented if possible for the next event.

9.            The Whitstable Carnival could be held on the same day which offers further potential for shared costs and cross promotion.

 

The Board was asked to resolve that Whitstable Maritime should deliver future open days, an annual grant should be approved and that a second day of events be approved if commercially viable.

 

The options available to the Board were to support, reject or put forward alternative recommendations.

 

It was proposed, seconded and when put to vote RESOLVED

 

i) To endorse Whitstable Maritime to deliver the Open Day for the next three years, subject to an annual review.

 

ii) To approve a £2,000 annual grant for 2020

 

iii) For Whitstable Maritime and Harbour Master to explore the possibility of a second day of events

 

Reason for decision: The Harbour Days support the Strategic Plan. A grant would give security to the event. A second day would compliment the first and be of benefit to the local community, harbour and help with funding.

 

Record of the voting:

 

For: Baker, Caffery, Cornell, Dixey, Moore and Watkins (6)

Against: None

Abstained : None

 

323.

South Quay Shed update

TO NOTE the verbal update from John Davison, the Principal Maritime Engineer.

Minutes:

The Deputy Harbour Master and Principal Maritime Engineer gave a  verbal update regarding the construction of the South Quay Shed (SQS). The following points were made and he gave clarification where required:

 

  1. Contractors are on site and the next steps for completion are roof works, guttering, dormers and toilet drainage. 
  2. Currently all work is on schedule and within budget. 
  3. A meeting was scheduled to initiate the land swap to gain access to the back yard. 
  4. The working group was scheduled to meet in the first week of October, when internal and external marketing and management options will be explored. 
  5. Positive feedback had been received regarding the new signage on the SQS.

 

The Board NOTED the update.

 

324.

Port Manager and Harbour Master's Report pdf icon PDF 74 KB

TO CONSIDER

 

Additional documents:

Minutes:

The Harbour Master introduced his report which updated the Board on matters related to operational management of the Harbour including matter related legislation.

 

He explained in a response to a question from a Board member, that the Bonay near miss mentioned in the report would have been a minor incident and therefore only needed reporting to the Board. He clarified that there was no pilot on board but all precautionary steps were taken in line with the berthing procedure.

 

He reported positive feedback from the Beach and Reach wheelchair hire scheme and a request will be made for them to return next year. 

 

The Harbour Master outlined steps being taken regarding health and safety issues regarding cars at the entrance of the West Quay. He explained signage had been ordered and plans for road marking and safety barriers were to be put in place to give clearer direction to drivers. 

 

The Board NOTED the report.

 

325.

Harbour Action Plan pdf icon PDF 93 KB

TO NOTE

Minutes:

The action plan was NOTED.

 

326.

Date of next meeting

3pm, Friday 15 November 2019.

Minutes:

3pm, Friday 15 November 2019

 

327.

Any other urgent business to be dealt with in public

Minutes:

There was no urgent business raised.

 

328.

Exclusion of the press and public

TO RESOLVE – That under Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act or the Freedom of Information Act or both.

 

Minutes:

RESOLVED – That under Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act or the Freedom of Information Act or both

 

329.

Property Action Plan Updates

TO NOTE

The action plan updates the Board on ongoing tenant related matters, for example lease negotiations. The Property department act as landlord on behalf of the Board and so manage the tenants and leases directly. Where any decisions by the Board are required a separate item will be listed on the agenda accompanied by a formal report to inform the decision(s).

 

(The action plan contains information the disclosure of which is likely to prejudice the commercial interest of both the Council and other bodies (s. 43 Freedom of Information Act 2000). The Council considers that at present the public interest in maintaining the exemption outweighs the public interest in disclosing it. Paragraph 3 of schedule 12A of the Local Government Act 1972 also applies.)

Minutes:

The information contained in this annex was exempt from being published because its disclosure was likely to prejudice the commercial interest of both the Council and third parties. The council considers that at present the public interest in maintaining the exemption outweighs the public interest in disclosing it. Both section 43 Freedom of Information Act 2000 and paragraph 3 of schedule 12A of the Local Government Act 1972 apply. 

 

The Principal Valuer gave his updates. The Board members asked question and where appropriate the Principal Valuer gave clarification.

 

It was noted by the Board that Owen Croft, the Principal Property Asset Surveyor was retiring in November the Board thanked him for his hard work and commitment to the Harbour over the years and wished him all the best for the future

 

330.

Any other business which falls under the exempt provisions of the Local Government Act 1972 or the Freedom of Information Act 2000 or both

Minutes:

There were no items to be discussed.