Agenda and draft minutes

Venue: The Guildhall, St Peter's Place, Canterbury

Contact: Vanessa Montgomery  01227 862 009, Email: democracy@canterbury.gov.uk

Items
No. Item

216.

Apologies for absence

Minutes:

Apologies for absence were received from Graham Gibbons, Mark Dance, Alan Marsh and Rob Thomas.

217.

Substitute members

Minutes:

There were no substitutes for the meeting.

218.

Declaration of Interests by Members or Officers

 TO RECEIVE any declarations for the following in so far as they relate to the business for the meeting:-

 

a.         Disclosable Pecuniary Interests

b.         Other Significant Interests (what were previously thought of as non-pecuniary Prejudicial interests)

c.         Voluntary Announcements of Other Interests

 

Voluntary Announcements of Other Interests not required to be disclosed as DPI’s or OSI’s, ie announcements made for transparency reasons alone, such as:

           Membership of outside bodies that have made representations on agenda items, or

           Where a Councillor knows a person involved, but does not have a close association with that person, or

           Where an item would affect the well-being of a Councillor, relative, close associate, employer, etc but not his/her financial position.

 

[Note: an effect on the financial position of a Councillor, relative, close associate, employer, etc; OR an application made by a Councillor, relative, close associate, employer, etc, would both probably constitute either an OSI or in some cases a DPI].

 

Minutes:

Alan Atkinson made a voluntary announcement he was a rural parish councillor Joint Transportation Board Agreement item.

 

Ian Thomas made a voluntary announcement that he was a member of the Planning and Property and Regeneration Committees.

 

219.

Minutes of the meeting held on 24 September 2019 pdf icon PDF 76 KB

Minutes:

The minutes of the previous meeting were agreed as a true record.

 

A Board member made a request that a further update be sought regarding the exploration of the 20mph zones and it be included on the Monitoring Sheet. It was confirmed that currently there is confirmed date for a report to return to the Board. 

 

220.

Public Participation

Provided that notification has been given to Democratic Services by 12.30pm on the working day before the meeting, members of the public may speak on any item on the agenda for a maximum of three minutes.

Minutes:

There were no registered speakers

221.

Local Winter Service Plan pdf icon PDF 53 KB

TO NOTE the report from Head of Highway Asset Management (KCC)

Minutes:

The District Highways Manager drew attention to the Local Winter Service Plan which outlined the arrangements between Kent County Council and Canterbury City Council to provide a local winter service in the event of an operational snow alert in the district.  The Board discussed the report and the District Highways Manager gave clarification where necessary, the following points were made:

 

  1. The service plan covers publicly maintainable highways, parish councils and landowners are responsible for gritting other roads. 
  2. In response to a request about how farmers can volunteer to help with gritting in their local area, she advised to contact her direct to discuss.  
  3. Discussion was had regarding the responsibility of filling Parish owned salt bins
  4. There was a programme to refill Kent County Council (KCC) yellow salt bins over the next few weeks. 

 

The Board NOTED the report.

222.

Joint Transportation Board Agreement pdf icon PDF 112 KB

TO CONSIDER the report from the Head of Corporate Governance.

Minutes:

[Alan Atkinson made a Voluntary Announcement he was the parish representative on the Joint Transportation Board]

 

The Head of Corporate Governance introduced the report that gave details of the Joint Transportation Board Agreement between Kent County Council and Canterbury City Council. He explained the agreement had recently been reviewed by KCC and the Kent Secretaries, comprising the district and borough Heads of Legal.. The Board were being asked to note the agreement, make a recommendation to the Governance Committee on the number of parish representatives and accept the additional wording in the agreement in italics relating to petitions and scrutiny arrangements.

 

The Board discussed the agreement and the Head of Corporate Governance gave clarification where necessary, the following points were made:

 

  1. There was some support for the parish representative to have voting rights on the Board
  2. The date of the next Governance Committee is yet to be confirmed. 
  3. Discussion was had regarding the process that the Kent Association of Local Councils (KALC) nominate the Joint Transportation Board representative 
  4. The number of parish representatives on the Board were discussed and suggestions ranged from one to eight representatives.
  5. That there was a lack of environmental impact assessment in the report. A  suggestion was made that the terms of reference for the Board should include how travel impacts on the environment. 
  6. There was some support for a more straightforward and streamlined petitions scheme for petitions that were submitted directly to the Joint Transportation Board.
  7. A request was made by a Board member that petitions were dealt with through the Canterbury City Council (CCC) petition scheme, rather than Kent County Council (KCC) especially as meetings were held and administered by CCC.
  8. Suggestions made by the Board outside of this report regarding petitions and parish representative voting rights would need to be examined separately, and any comments would be passed to the Governance Committee.

 

The Head of Corporate Governance agreed to write to the KCC portfolio holder about the suggested changes that were outside the scope of the draft Agreement relating to the parish councillor representative having voting rights and the potential for operating a single petition scheme. 

 

The option to have one parish representative on the Joint Transportation Board was proposed, seconded and when put to vote agreed.

 

RECOMMENDED (to the Governance Committee) - That there be one parish representative on the Joint Transportation Board.

 

Reason for the decision: The current arrangements of one representative work well and allowed the parish councils a voice on the Board.

 

Record of the voting:

 

For (6): Clarke, Cook, Dawkins, Northey, Spooner and Wilson-Hamilton

Against (5): Flack, Harvey- Quirke, Linfield, Smith and I.Thomas

Abstained (2): R.Thomas and Wilson

 

The option for alternative and additional wording [in italics] relating to scruitany be incorporated into the plan was then proposed, seconded and when put to vote agreed.

 

RECOMMENDED (to Governance Committee) that - The alternative and additional wording [in italics] relating to scruitany be incorporated into the plan. 

 

Reason for the decision: To allow  ...  view the full minutes text for item 222.

223.

Highway Works Programme pdf icon PDF 151 KB

TO NOTE

 

Minutes:

The District Highway Manager introduced the report which updated the Board on identified schemes approved for construction and the Chairman asked for any comments. The following points were made:

 

  • The new LED street lighting are in some areas was very dim, a request was made for these to be brightened at pedestrian crossing in the district to allow for improved visibility. 
  • It was confirmed regarding Bridge street and Watling street that Quarters 4 referred to the months of January, February and March. 
  • An update was requested regarding the Sea Street works, which the Highways manager agreed to explore.
  • A member requested that repairs for Station Road, Herne Bay be examined as the road is on a bus route and being damaged.
  • An update was requested regarding A290 Canterbury to Whitstable now that the DfT Safer Roads Fund bid had been confirmed as successful, which was started in 2018.  The Highways manager agreed to find out more information for the next meeting. 

 

The Board NOTED the report.

 

224.

Monitoring of previous decisions pdf icon PDF 48 KB

The attached list indicates the current position regarding decisions on highway matters.

Minutes:

The Board NOTED the decisions.

 

It was confirmed that no reply had been received from the cabinet member following the letter sent from the Chairman regarding the proposed parking restrictions in the Thanington area. A Board member requested that a follow up letter be sent requesting a response. 

 

225.

Date of next meeting

Tuesday, 24 March 2020.

Minutes:

7pm , Tuesday 24 March 2020.

 

226.

Any other urgent business to be dealt with in public

Minutes:

There was no business to be heard.

227.

Any other urgent business which falls under the exempt provisions of either schedule 12A of the Local Government Act 1972 or the Freedom of Information Act 2000 or both

Minutes:

There was no business to be heard.