Agenda

Venue: The Guildhall, St Peter's Place, Canterbury

Contact: Josie Newman  01227 862 009 Email: democracy@canterbury.gov.uk

Items
No. Item

1.

Prayers

2.

Apologies for absence

3.

Declaration of Interests by Councillors or Officers

TO RECEIVE any declarations for the following in so far as they relate to the business for the meeting:-

 

  1. Disclosable Pecuniary Interests
  2. Other Significant Interests (what were previously thought of as non-pecuniary Prejudicial interests)
  3. Voluntary Announcements of Other Interests i.e. relevant memberships

 

Voluntary Announcements of Other Interests not required to be disclosed as DPI’s or OSI’s, ie announcements made for transparency reasons alone, such as:

·       Membership of outside bodies that have made representations on agenda items, or

·       Where a Councillor knows a person involved, but does not have a close association with that person, or

·       Where an item would affect the well-being of a Councillor, relative, close associate, employer, etc but not his/her financial position.

 

[Note: an effect on the financial position of a Councillor, relative, close associate, employer, etc; OR an application made by a Councillor, relative, close associate, employer, etc, would both probably constitute either an OSI or in some cases a DPI].

4.

Petitions or questions

Any member of the public may present a petition or put a question provided that it is supported by not less than 15 signatories and has given notice to the Democratic Services not later than 12.30pm on Wednesday 12 February 2020.

 

The Chief Executive will report verbally any notifications received within the prescribed time limit regarding any petitions or questions for the meeting.

 

Other than in accordance with the Council’s Petition Scheme no debate shall take place upon any matter put before the council by way of petition.

 

No debate shall take place upon any matter put before the council by way of question except at the discretion of the Lord Mayor, when the Leader or Chair of an appropriate committee may respond. The Leader or the Chair may agree to a written response being sent on behalf of the council.

 

The Lord Mayor, at his discretion, may determine the order in which the petitions and / or questions are taken.

 

It is the usual practice to refer any petitions or questions to the relevant decision-making body or if there is a related item on the agenda they will be considered at the meeting.

 

Under the Council’s Petition Scheme -

 

Duplicate Petitions will not be accepted (Where more than one petition is received in time for a particular meeting, each supporting the same outcome on one matter, each petition organiser will be treated as an independent organiser, but only the petition organiser of the first petition will be invited to address the relevant meeting).

 

Repeat Petitions will not be accepted (where a petition will not normally be considered where they are received within six months of another petition being considered by the authority on the same matter).

5.

Announcements

TO RECEIVE any announcements by the Lord Mayor, chairmen of committees or the Chief Executive

6.

Recommendations from the Policy and Resources Committee on the budget items

i.            The Leader to deliver his budget priorities speech.

ii.           The Labour and Liberal Democrat Group Leaders to reply in turn.

iii.         The Leader to respond to the speeches under (ii) above (at his discretion).

 

Council will then consider the following recommendations from the Policy and Resources Committee.

 

Councillors must read the reports of the Policy and Resources Committee meeting of 5 February 2020 relating to these items – they can be viewed online here or via the mod.gov app. The recommendations of that meeting will be circulated for the Council meeting.

 

All documents named in the following recommendations relate to those submitted to the Policy and Resources Committee on 5 February 2020.

6a

Parking Strategy Review and Proposed Changes to Charges and Conditions in Council Car Parks (minute 729)

I.            The implementation of the following changes to the Off-Street Parking Place Order (full details of the proposals are set out in the Public Notice in Appendix 1 to the report):

(a)     Closure of Northgate Car Park to allow for the expansion of Northgate Medical Centre

(b)     Increase the minimum payment in the main car parks in Canterbury, Whitstable and Herne Bay to the equivalent one hour tariff rate, except at William Street where the minimum payment should be increased to the equivalent 30 minute tariff rate.

(c)     Introduce a 20% discount on the hourly rate tariff and the cost of residents off-street permits, for electric and plug-in hybrid vehicles at all main car parks

(d)     Introduce a 20% tariff premium for arrivals between 7.30am and 9.00am Monday to Friday for the duration of their stay in ANPR (automatic number plate recognition) car parks in Canterbury

(e)     Introduce a discount for regular Park and Ride users

(f)      Introduce a seasonal tariff rate at Neptune car park (Apr-Sept) that is 30p per hour more than the off season rate for electric and plug-in hybrid vehicles and 40p for other vehicles

(g)     Increase business user permits by 10% in 2020/21 and 2021/22

(h)     Increase all other permits by 2% in 2020/21 and 2021/22

(i)      Increase the cost of Hotel and Guest House permits

(j)      Implement a £2.00 flat rate overnight charge in the main car parks in Canterbury, Whitstable and Herne Bay.

(k)     Increase the hourly rate tariff in Whitefriars by 10p in 2020/21 and 10p in 2021/22

(l)      Increase the hourly rate tariff in Central Premium car parks by 20p in 2020/21 and 10p in 2021/22

(m)   Increase the hourly rate tariff in Central car parks by 20p in 2020/21 and 10p in 2021/22

(n)     Change Wincheap car parks to linear charging with an hourly rate of £1.00 in 2020/21 and £1.10 in 2021/22

(o)     Increase the hourly rate tariff in Whitstable car parks by 20p in 2020/21 and 10p in 2021/22

(p)     Increase the hourly rate tariff in Herne Bay car parks by 20p in 2020/21 and 10p in 2021/22

(q)     Increase charges in School Lane car park in the period 2020/21-2023/24 as follows: up to 30 minutes 50p, 30mins to 2 hours £1.00, 2-24 hours £2.00

(r)      Create a long-stay tariff rate on the upper deck of Station Road West multi-storey car park - hourly rate to be capped at 5 hours per day

(s)     Introduce part day charge for coaches at Reculver Country Park of £5 for up to 5 hours

(t)      Charge vehicles entering New Dover Road Park and Ride entering the facility after 4pm on published event days at the cricket ground the fee of £8.00

(u)     Remove the parking discount offered to leisure centre users at William Street car park

(v)     That the Station Road West Rail User Permit is increased by 2% per annum in 20/21 and 21/22 and not 10% as advertised.

(w)    That the Head of Property and Regeneration is authorised to  ...  view the full agenda text for item 6a

6b

Pay Award 2020/21 (minute 736)

(a)     An average pay award of 2%, with a minimum increase of £500 for those earning £29,000 or less and 1.8% for those earning more than £29,001(pro rata for part time staff) from 1 April 2020;

(b)     that the minimum pay level is increased to the new living wage foundation living wage of £9.30 from 1 April 2020;

(c)     That the council undertakes a review into the advantages and disadvantages of applying a change to the weekly working hours from 37 to 35 and reports back to the Pay Review Board in autumn 2020;

(d)     That the council rejects Unison’s request to grant additional leave to grades 15 and below;

(e)     That the Pay Review Board meets earlier in the year to consider pay award claims to enable recommendations to form a part of the budget setting process;

(f)      That the council applies the final National Joint Council pay award position if this is greater than the adopted position, backdated to April 2020

6c

Treasury Management, Capital and Investment Strategy 2020/21 (minute 738)

(a)  That the attached Treasury Management Strategy including the Minimum Revenue Provision policy for 2020/21 be approved;

(b)  That the attached Capital Strategy for 2020/21 be approved;

(c)  That the attached Investment strategy for 2020/21 be approved.

6d

General Fund Revenue and Capital Budgets 2020/21 (minute 741)

(a)  that the Council approves the net revenue budget amount of £17.464 million for 2020/21 as set out in Appendix 2 subject to the changes set out in recommendations j - o;

(b)  that the Council approves a Council Tax for Band D of £216.27 for 2020/21, an increase of £4.95 a year (2.34%) when compared with 2019/20;

(c)  that the Council approves the Financial Plan for 2020/21 to 2023/24 set out in Appendix 2,  subject to the changes set out in recommendations j - o, as the basis for the budget in each of those years;

(d)  that, in order to deliver a robust budget in future years, the Council continues to identify further opportunities to generate additional savings and income;

(e)  that the movements in reserves set out in Appendices 5 and 6 be approved;

(f)   that authority be given to the Chief Executive, Deputy Chief Executive and directors to incur expenditure and otherwise exercise the powers delegated to them in the Constitution in order to implement the capital programme for 2020/21 set out in Appendix 7 including any schemes brought into the programme since the Council meeting in February 2019;

(g)  that, subject to any alterations necessary, the draft capital programme set out in Appendix 7 be adopted as the basis for planning the approved four-year capital budget;

(h) that the fees and charges set out in Appendix 9 be approved; and

(i)   that the 2020/21 Council tax Support Scheme be uprated as set out in Appendix 10 to reflect the latest increase in the National Living Wage.

The following recommendations require changes to the original budget as advertised:

(j)   Keep Rosemary Lane car park open to January 2021;

(k)  Do not implement growth bid - Herne Bay High Street Purple sacks - options 2 - higher grade purple sacks;

(l)   Do not implement growth bid - Herne Bay High Street Purple sacks - option 3 addition collection at 6am;

(m)      Add an income target of £45,000 to the climate change officer post;

(n) Add additional £45,000 expenditure for a planning enforcement officer;

(o)  The financial impact of amendments to the parking proposals set out at minute 729.

6e

Housing Revenue Account budget 2020/21 (minute 740)

To approve the Housing Revenue Account and capital budgets set out in the appendices A to C of the report which went to the Policy and Resources Committee on the 5 February 2020.

7.

Further recommendations from the Policy and Resources Committee meeting on 5 February 2020

Councillors must read the reports of the Policy and Resources Committee meeting of 5 February 2020 relating to these items – they can be viewed online here or via the mod.gov app. The recommendations of that meeting will be circulated for the Council meeting.

 

All documents named in the following recommendations relate to those submitted to the Policy and Resources Committee on 5 February 2020.

7a

Canterbury District Community Infrastructure Levy (CIL): Charging Schedule (minute 732)

(a)  The Charging Schedule (Appendix A) be approved and to take effect on 1 April 2020.

(b)  The Infrastructure List (Appendix B) and the Instalments and Payment in Kind Policy (Appendix C) be approved and to take effect on 1 April 2020.

(c)  The arrangements agreed with the Kent County Council set out within the report are noted.

(d)  The requirement to publish an Infrastructure Funding Statement by 31 December 2020 are noted.

 

7b

Corporate Plan Review - Consultation (minute 734)

That the council consults the draft Corporate Plan for a period of six weeks rather than 12 weeks, as set out in the constitution.

7c

Pay Policy Statement 2020/21 (minute 737)

That the Pay Policy Statement for 2020/21 be adopted.

8.

Recommendations to the Full Council from Committees and the Whitstable Harbour Board

TO CONSIDER the following recommendations to Full Council:

8a

Appointment of an independent member to Whitstable Harbour Board (minute 7)

At its meeting on 10 January 2020 the Appointment Sub-Committee recommended that –

 

(a)  That Sue Budden be re-appointed as an independent member of Whitstable Harbour Board for a term of three years starting on 8 February 2020.

 

(b)  That Sandy Lynam be appointed to a shadow position for one year and then to re-advertise two vacant positions in January 2021.

 

The papers for that meeting are exempt from publication since they contain information relating to individuals, must be viewed councillors on the mod.gov app or by request to Democratic Services. The minutes and public agenda for the meeting are available online here.

8b

Allowance for Shadow Independent Member (minute 648)

Councillors must read the reports of the Whitstable Harbour Board meeting on 17 January 2020 relating to these items – they can be viewed online here or via the mod.gov app. The meeting recommended that -

 

‘To allocate an allowance to the Shadow Independent Harbour Board member position at the same level (£495.84) as the current independent board members.’

 

[This requires a change to the councillor allowance scheme contained in the constitution]

9.

Councillors questions

To answer any questions from Councillors under Rule 10 of the Council Procedure Rules.

 

Details of any questions received will be reported at the meeting.

 

(Note: There is a time limit of one minute for asking a question and three minutes for its answer, with supplementary questions being allowed, with a total of 30 minutes for all questions).

10.

Review of the allocation of committee and sub-committee seats for the political groups

TO NOTE

 

Any nominations of the Group Leader regarding changes to the membership of the committees and sub-committees for the remainder of the council year 2019/20 will be circulated before the meeting.

11.

Draft programme of Meetings 2020/21 pdf icon PDF 67 KB

TO CONSIDER the adoption of the draft programme of the meeting for 2020/21.

12.

Council - Wednesday, 8 January 2020 pdf icon PDF 126 KB

TO CONFIRM as a true record.

13.

To receive the following minutes of the meetings specified and to receive questions and answers on any of the minutes

(Note: By virtue of Article 17.03 of the Council Procedure Rules there shall be no amendment to resolved minutes, save on the written advice from the Monitoring Officer and/or the Chief Financial Officer).

 

13a

Appointments Sub Committee - Friday, 10 January 2020 pdf icon PDF 61 KB

13b

Community Committee - Wednesday, 22 January 2020 pdf icon PDF 103 KB

13c

Licensing Sub-Committee - Tuesday, 21 January 2020 pdf icon PDF 85 KB

13d

Planning Committee - Tuesday, 7 January 2020 pdf icon PDF 81 KB

13e

Policy and Resources Committee - Friday, 20 December 2019 pdf icon PDF 87 KB

13f

Policy and Resources Committee - Wednesday, 8 January 2020 pdf icon PDF 63 KB

13g

Regeneration and Property Committee - Thursday, 23 January 2020 pdf icon PDF 94 KB

13h

Whitstable Harbour Board - Friday, 17 January 2020 pdf icon PDF 74 KB

14.

To receive any notices of urgent decisions made by the Chief Executive under delegation A3

Add this item to the issues generated when the officer decision was published.

15.

Any other urgent business to be dealt with on the night