Agenda, decisions and minutes

Venue: The Guildhall, St Peter's Place, Canterbury

Contact: Josie Newman  01227 862 009 Email: democracy@canterbury.gov.uk

Items
No. Item

495.

Apologies for absence

Minutes:

Apologies absence for had been received from Councillors Bartley, A Taylor and Walker.

496.

Substitute Councillors

Minutes:

Councillor B Baker was present as a substitute for Councillor Bartley. Councillor Doyle was present as a substitute for Councillor A Taylor.

497.

Declaration of any interests

TO RECEIVE any declarations for the following in so far as they relate to the business for the meeting:-

  1. Disclosable Pecuniary Interests
  2. Other Significant Interests (what were previously thought of as non-pecuniary Prejudicial interests)
  3. Voluntary Announcements of Other Interests

Voluntary Announcements of Other Interests not required to be disclosed as DPI’s or OSI’s, ie announcements made for transparency reasons alone, such as:

·         Membership of outside bodies that have made representations on agenda items, or

·         Where a Councillor knows a person involved, but does not have a close association with that person, or

·         Where an item would affect the well-being of a Member, relative, close associate, employer, etc but not his/her financial position. 

[Note: an effect on the financial position of a Councillor, relative, close associate, employer, etc; OR an application made by a Councillor, relative, close associate, employer, etc, would both probably constitute either an OSI or in some cases a DPI].

Minutes:

There were no declarations of interests by councillors or officers.

498.

Public participation

Members of the public may speak on any item on the agenda, for a maximum of three minutes, provided that notification has been given to Democratic Services by 12.30pm on the working day before the meeting.

Minutes:

There were no members of the public registered to speak at the meeting.

499.

Minutes pdf icon PDF 99 KB

TO CONFIRM as a true record the minutes of the meeting held on 14 November 2018.

Minutes:

The minutes were agreed, by general assent, as a true record of the meeting held on 14 November 2018.

500.

Anti-Slavery and Human Trafficking Policy pdf icon PDF 74 KB

TO CONSIDER the report of the Deputy Chief Executive.

Additional documents:

Decision:

Subject to minor amendments being made, the Anti-Slavery and Human Trafficking Policy and Supplier Code of Conduct be adopted.

 

Reason for the decision: To ensure the Council is complying with legislation and actively encouraging all our suppliers, contractors and business partners to do the same. To uphold the councils moral obligation to ensure that slavery and human trafficking is not taking place anywhere within the organisation.

 

 

Minutes:

The Deputy Chief Executive introduced the report which presented the draft Anti-Slavery and Human Trafficking Policy and the accompanying Supplier Code of Conduct. The Committee were asked to approve the policy and code.

 

The options set out in the report were to:

      I.        Adopt the policy and code

    II.        Not to adopt the policy and code and instead to place a statement online.

 

The Committee debated the matters and the Deputy Chief Executive gave points of clarification where necessary. Minor amendments were suggested and supported by the Committee. It was proposed, seconded and when out to a vote unanimously agreed.

 

RESOLVED: That, subject to minor amendments being made, the Anti-Slavery and Human Trafficking Policy and Supplier Code of Conduct be adopted.

 

Reason for the decision: To ensure the Council is complying with legislation and actively encouraging all our suppliers, contractors and business partners to do the same. To uphold the councils moral obligation to ensure that slavery and human trafficking is not taking place anywhere within the organisation.

 

Record of voting

For the proposal: Councillors B Baker, Baldock, A Cook, S Cook, Dixey, Doyle, Glover, Hirst, Samper, Todd, Williams (11)                                                              

Against and abstaining from the proposal: None

501.

Six Month Budget Outturn 2018/19 pdf icon PDF 182 KB

TO CONSIDER the report of the Director Finance and Procurement

Additional documents:

Minutes:

The Director of Finance and Procurement introduced the outturn which showed the revenue budget forecast outturn position as estimated by budget holders. The committee were asked to note the report.

 

The Committee discussed the matter, the Director of Finance and procurement, Deputy Chief Executive and Chief Executive gave points of clarification where appropriate. Points including the following were covered:

 

1.    The capital budget for fire prevention was overspent, but the revenue budget which was predominately for minor ongoing expenses was underspent.

2.    There was concern about the performance of East Kent Housing. Work on an improvement plan was underway and was due to be reported to the Community Committee in January.

3.    The projected reduction in income from fixed penalty notices for litter was due to a mixture of reasons, including a shift in priorities for the enforcement team.

4.    The building control service had incurred some additional costs due to its transition to the South Thames Gateway Partnership and also a reduction of income from fees.

5.    The number of cars parking in off-street car parks had not reduced. However, the income was not as high as had been originally expected for the period.

 

The Committee NOTED the outturn by general assent.

502.

Half year performance report pdf icon PDF 143 KB

TO CONSIDER the report of the Head of Commercial and Cultural Development.

Additional documents:

Decision:

Approval of the 2018/19 and 2019/20 targets for the Museums and Galleries Service.

 

Reason for the decision: One of the outcomes of the City Museums Commissioning Review was to reduce the opening times of the Beaney by one day, closing every Monday. It has been over a year since the opening hours were reduced and therefore enough baseline data has been collected to set an appropriate target for the number visits to city museums, incorporating both the change of opening times and the repurposing of one of the venues.

 

 

Minutes:

The Commissioning and Performance Manager introduced the report, which analysed the council’s half year performance against targets. He drew attention to the need to withdraw two indicators and the proposal to amend the targets for the Museums and Galleries Service following the closure of the Beaney on Mondays.

 

The Committee discussed the report and the Commissioning and Performance Manager gave points of clarification where necessary.

 

The Committee NOTED the half year performance and the removal of two indicators from the key performance indicator suite and -  

 

RESOLVED: The approval of the 2018/19 and 2019/20 targets for the Museums and Galleries Service.

 

Reason for the decision: One of the outcomes of the City Museums Commissioning Review was to reduce the opening times of the Beaney by one day, closing every Monday. It has been over a year since the opening hours were reduced and therefore enough baseline data has been collected to set an appropriate target for the number visits to city museums, incorporating both the change of opening times and the repurposing of one of the venues.

 

Record of voting

For the proposal: Councillors B Baker, Baldock, A Cook, S Cook, Dixey, Doyle, Glover, Hirst, Samper, Todd, Williams (11)                                                              

Against and abstaining from the proposal: None

503.

Whitstable Harbour capital programme and revenue projections pdf icon PDF 164 KB

TO CONSIDER

 

Under the terms of reference of the Whitstable Harbour Board it must submit to the Policy and Resources Committee each year, via the Deputy Chief Executive a five year capital programme, including funding proposals and three year revenue projections.

 

The report of the Deputy Chief Executive regarding the capital programme and the revenue projections to the meeting of the Whitstable Harbour Board on 16 November 2018 can be viewed on the website here.

 

The Whitstable Harbour Board recommended to the Policy and Resources Committee that -

 

(a)     The 2019/20 budget be approved to be included in the Council’s revenue budget.

(b)     The capital budget be approved to be included in the Council’s capital programme.

(c)      The next 4 year budget estimates be noted.

(d)     Cash flow estimates be noted.

 

Minutes:

The Deputy Chief Executive explained that the Whitstable Harbour Board had recommended:

 

(a)  The 2019/20 harbour budget be approved to be included in the Council’s revenue budget.

(b)  The capital budget for the harbour be approved to be included in the Council’s capital programme.

(c)  The next 4 year budget estimates for the harbour be noted.

(d)  Cash flow estimates for the harbour be noted.

 

The Committee AGREED with the recommendations by general assent.

504.

Date of next meeting

7pm Wednesday 6 February 2019 in the Guildhall, St Peter’s Place, Canterbury.

Minutes:

7pm Wednesday 6 February 2019 in the Guildhall, St Peter’s Place, Canterbury.

505.

Any other urgent business to be dealt with in public

Minutes:

There was no urgent business dealt with on the night.

506.

Exclusion of the press and public

TO RESOLVE – That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items of business on the grounds that there would be disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act or the Freedom of Information Act or both.

 

Minutes:

It was not necessary to exclude the press and public from the meeting.

507.

Any other urgent business which falls under the exempt provisions of the Local Government Act 1972 or the Freedom of Information Act 2000 or both

Minutes:

There was no urgent business dealt with on the night.