Agenda, decisions and minutes

Venue: The Guildhall, St Peter's Place, Canterbury

Contact: Maria Short  01227 862 009 Email: democracy@canterbury.gov.uk

Items
No. Item

456.

Apologies for absence

Minutes:

Apologies were received from Councillor Metcalfe.

457.

Substitute Councillors

Minutes:

Councillor Dixey was present as a substitute for Councillor Metcalfe.

458.

Declaration of any interests

TO RECEIVE any declarations for the following in so far as they relate to the business for the meeting:-

 

a.       Disclosable Pecuniary Interests

b.       Other Significant Interests (what were previously thought of as non-pecuniary Prejudicial interests)

c.       Voluntary Announcements of Other Interests

 

Voluntary Announcements of Other Interests not required to be disclosed as DPI’s or OSI’s, ie announcements made for transparency reasons alone, such as:

         Membership of outside bodies that have made representations on agenda items, or

         Where a Councillor knows a person involved, but does not have a close association with that person, or

         Where an item would affect the well-being of a Councillor, relative, close associate, employer, etc but not his/her financial position.

 

[Note: an effect on the financial position of a Councillor, relative, close associate, employer, etc; OR an application made by a Councillor, relative, close associate, employer, etc, would both probably constitute either an OSI or in some cases a DPI].

 

Minutes:

The Chairman made a voluntary announcement on behalf of the Conservative Members to let it be known that the Canterbury Conservative Association owns property on Hawkes Lane in relation to item 6.

 

Councillors I Stockley and J Stockley made a voluntary announcement that they lived opposite and were users of Burton Downs in relation to item 8.

 

Councillor R Thomas made a voluntary announcement that there is no prejudicial interest although he lived near the land parcel in item 7.  He also confirmed that he was the Director of Active Life on behalf of the Council in relation to item 8 and was a Kent County Councillor, KCC were a partner in a number of matters before the Committee.

 

Councillor I Thomas made a voluntary announcement that he was a Kent County Councillor, KCC were a partner in a number of the matters before the Committee.

 

Councillor Doyle made a voluntary announcement that she was the Vice-Chair of the Joint Transportation Board in relation to item 6 and had been a member of the Executive when the original decision was made in relation to item 8.

459.

Minutes of meeting Thursday, 27 September 2018 of Regeneration and Property Committee pdf icon PDF 79 KB

To CONFIRM as a true record.

Minutes:

Members of the Committee requested clarification and progress updates on items heard at the previous meeting of the Committee and clarification was provided by Officers.

 

The minutes of the meeting dated 27 September 2018 were agreed and signed as a true record subject to the following amendment: to correct the spelling in minute 283 matter 3 to read “…Council’s car parks.”

 

The Committee agreed by general assent that the minutes were a true record.

460.

Public participation

Members of the public may speak on any item on the agenda, for a maximum of three minutes, provided that notification has been given to Democratic Services by 12.30pm on the working day before the meeting.

Minutes:

There were 3 speaker registered for the meeting they would be heard prior to the

consideration of the relevant items (numbers 6 - 8).

461.

St Margaret's Street Public Realm Improvements pdf icon PDF 79 KB

TO CONSIDER the report of the Head of Transportation and Environment.

Additional documents:

Decision:

RESOLVED: that The Council will undertake a public consultation on the proposal described in the report.

 

Reason for the decision: The improvements are in line with the Section 106 agreement and it is appropriate to undertake consultation on the proposed design. The public realm works would also help to maximise the positive impact that opening the Slatters hotel would have on the St Margaret’s Street area of the city.

 

Minutes:

(Prior to the consideration of the item Councillor Eden-Green spoke.)

 

The Transportation and Environment Project Officer introduced the report which detailed the proposed public realm improvements on St Margaret’s Street that would be subject to public consultation in Jan 2019.

 

The Chairman updated the Committee regarding the funding of the improvements, confirming that they were to be funded by money secured under the Section 106 agreement which was part of the planning permission for the Slatters Hotel development where the agreement had specified the money could only be used for the public realm improvements in St Margaret’s Street.

 

The Chairman proposed that the public consultation was undertaken on the proposals shown on the plan in Appendix 1.  This was seconded and when put to a vote agreed.

 

The Committee debated the issues covering matters including the following:

  1. The proposals would be an improved experience for pedestrians and encourage increased footfall in the area.
  2. The extension of the pedestrian area is welcomed.
  3. When the works in The Friars were undertaken minor amendments had been required to address the concerns of local residents who were in opposition of the undertaking of the works.
  4. Although the construction works may be an inconvenience to local residents, the long term benefit would outweigh the short term burden.
  5. Concerns were raised regarding the demarcation of footpaths for visually impaired users.
  6. The final designs would be passed by the Development Advisory Group.
  7. Studies in Holland have shown that providing shared pedestrian and vehicle areas have decreased the number of accidents in those areas.
  8. The possibility to have a physical reference for disabled users to differentiate between the footpath and road.
  9. The need for additional security measures to prevent vehicles from accessing the pedestrian areas during the restricted times.
  10. There were two rising bollards shown on the plan in Appendix 1 to protect the pedestrian area.

 

RESOLVED: that The Council will undertake a public consultation on the proposal described in the report.

 

Reason for the decision: The improvements are in line with the Section 106 agreement and it is appropriate to undertake consultation on the proposed design. The public realm works would also help to maximise the positive impact that opening the Slatters hotel would have on the St Margaret’s Street area of the city.

 

A record of the vote was taken as follows:

For the proposal: Councillors A Baker, Dixey, Doyle, Fisher, Fitter-Harding, I Stockley, J Stockley, I Thomas, R Thomas and Waters (10)

Against and abstaining from the proposal: None

 

462.

Land Issue Wincheap Relief Road pdf icon PDF 96 KB

TO CONSIDER the report of the Senior Transportation Engineer.

 

Additional documents:

Decision:

RESOLVED: that The Council transfer the land to the Kent County Council for no consideration for the construction of the Wincheap relief road as set out in points (a), (b), (c) and (d) of the Officer’s report.

 

Reason for the decision: It is considered that the transfer of land for no consideration would help the Council secure the promotion or improvement of the economic, social and environmental wellbeing of its area and the delivery of the Wincheap relief road and the growth of the area could be jeopardised without the transfer.

Minutes:

(Prior to the consideration of the item member of the public, Jeremy Baker and Councillor Eden-Green spoke)

 

The Senior Transportation Officer introduced the report which provided information on land owned by the Council that is required in order to construct the proposed A28 relief road. She also gave points of clarification for the public speakers.

 

The Chairman reminded Councillors that the proposal is for the disposal of land to enable the construction of the relief road and had limited scope to discuss the detail of the relief road or other matters regarding the Wincheap area.

 

The recommendations in the report were proposed, seconded and when put to a vote unanimously agreed.

 

The Committee debated the issues covering matters including the following:

  1. If KCC do not require all the land in question, would the Council be able to retain the unrequired land.
  2. The land likely had a nominal value, however concerns were raised regarding giving control of the land to KCC.
  3. If it becomes apparent during the detailed design process that not all of the land parcel were required by KCC for highways, the Council would only dedicate the land required and retain the remaining parcel.
  4. The land would not be transferred without certainty that the road would be constructed.
  5. The issue at hand was not the design of the relief road but the transfer of land from one public body to the other.
  6. No payments for the land owned by the Council or KCC would be received as the development is being funded by the developer for KCC to carry out the works.

 

Officers advised that, once the exact route of the road had been agreed, only that land that was actually needed to deliver it would be transferred to KCC; and that the land would not be transferred until it was certain that the road would be built.

 

RESOLVED: that The Council transfer the land to the Kent County Council for no consideration for the construction of the Wincheap relief road as set out in points (a), (b), (c) and (d) of the Officer’s report.

 

Reason for the decision: It is considered that the transfer of land for no consideration would help the Council secure the promotion or improvement of the economic, social and environmental well being of its area and the delivery of the Wincheap relief road and the growth of the area could be jeopardised without the transfer.

 

A record of the vote was taken as follows:

For the proposal: Councillors A Baker, Dixey, Doyle, Fisher, Fitter-Harding, I Stockley, J Stockley, I Thomas, R Thomas and Waters (10)

Against and abstaining from the proposal: None

 

463.

Future management of Burton Down pdf icon PDF 2 MB

TO CONSIDER the report of the Head of Business and Regeneration.

Additional documents:

Decision:

RESOLVED:

 

a.            To rescind the previous decision made at 13 September 2012 by the      Executive; and

b.            Retain the use of Burton Downs as open space and demolish the existing pavilion building.

 

Reasons for the decision: It was not possible to complete the lease arrangements as resolved by the Executive and so, in order to retain the public space it is necessary to formally rescind the existing decision. The field is busy and well-used by members of the public and the recent upgrade to the children’s playground adjacent to the open space has improved the facilities available to local families.  Retaining the area as public opens pace will ensure the accessibility for all.

Minutes:

The Chairman explained that the item had been discussed at the Herne Bay Forum, where further information had been requested.

 

(Prior to the consideration of the item member of the public, Martyn Cassell on behalf of Herne Bay Wanderers Football Club)

 

The Head of Property and Regeneration introduced the report which provided the background on a previous Executive decision regarding the future of Burton Downs as well as two different proposals regarding the future use of the area.

 

The recommendation to retain the use of Burton Downs as open space and demolish the existing pavilion building was proposed, seconded and when put to a vote agreed.

 

The Committee debated the issues covering matters including the following:

  1. Burton Downs is a quiet area of open space which should be retained.
  2. If this asset were to be disposed of via a lease, there were concerns regarding the perception of ownership and restriction of access to members of the public.
  3. The pavilion had attracted undesirable behaviour and was in a state of disrepair.
  4. The Downs were an ideal space for a variety of activities that did not require the field to be booked.
  5. It was unclear what the current sport facility provision and need was in the Herne Bay area.
  6. There were several sports facilities to be provided in the large housing developments currently being built in the district.
  7. Concerns regarding the suitability of the Downs as a sports pitch were raised.
  8. The Herne Bay Forum had an extensive discussion regarding the proposals, and the possibility of another proposal which combines a potential lease while maintaining the open space aspect of the Downs, with no definitive conclusion as to which option was preferred and had requested further details regarding several matters.
  9. The data requested by the Herne Bay Forum was not readily available or possible to obtain before the meeting of the Regeneration and Property Committee, however the Commissioned Services Team would be looking to investigate sports provision in the near future.
  10. To resolve to rescind the previous decision and retain the use of Burton Downs as an open space wouldn’t preclude the investigation of sports provision in the future.

 

RESOLVED:

 

a.            To rescind the previous decision made at 13 September 2012 by the Executive; and

b.            Retain the use of Burton Downs as open space and demolish the existing pavilion building.

 

Reasons for the decision: It was not possible to complete the lease arrangements as resolved by the Executive and so, in order to retain the public space it is necessary to formally rescind the existing decision. The field is busy and well-used by members of the public and the recent upgrade to the children’s playground adjacent to the open space has improved the facilities available to local families.  Retaining the area as public opens pace will ensure the accessibility for all.

 

A record of the vote was taken as follows:

For the proposal: Councillors Dixey, Doyle, Fisher, Fitter-Harding, I Stockley, J Stockley, I Thomas, R Thomas and Waters (9)  ...  view the full minutes text for item 463.

464.

Date of next meeting

7pm on Thursday, 24 January 2019 at The Guildhall, St Peter’s Place, Canterbury, CT1 2DB.

Minutes:

7pm, Thursday 24 January 2019, The Guildhall, St Peter’s Place, Canterbury.

465.

Any urgent business to be dealt with in public

Minutes:

There was no urgent business to be dealt with in public.