Agenda and draft minutes

Venue: The Guildhall, St Peter's Place, Canterbury

Contact: Vanessa Montgomery  01227 862 009, Email: democracy@canterbury.gov.uk

Items
No. Item

699.

Apologies for absence

Minutes:

Apologies for lateness were received from Councillor Fitter-Harding.

 

700.

Substitute Members

Minutes:

There were no substitutes for the meeting

701.

Public Participation

The public are welcome to speak to the Committee about any agenda item provided that they give notice to Democratic Services by no later than 12.30 pm the working day before the meeting. They will have a maximum of three minutes to speak and will be heard prior to the relevant item.

Minutes:

There were no speakers to be heard.

702.

Declaration of any Interests

TO RECEIVE any declarations for the following in so far as they relate to the business for the meeting:-

 

a.       Disclosable Pecuniary Interests

b.       Other Significant Interests (what were previously thought of as non-pecuniary Prejudicial interests)

c.       Voluntary Announcements of Other Interests

 

Voluntary Announcements of Other Interests not required to be disclosed as DPI’s or OSI’s, ie announcements made for transparency reasons alone, such as:

         Membership of outside bodies that have made representations on agenda items, or

         Where a Councillor knows a person involved, but does not have a close association with that person, or

         Where an item would affect the well-being of a Councillor, relative, close associate, employer, etc but not his/her financial position.

 

[Note: an effect on the financial position of a Councillor, relative, close associate, employer, etc; OR an application made by a Councillor, relative, close associate, employer, etc, would both probably constitute either an OSI or in some cases a DPI].

 

Minutes:

There were no declarations of interest.

703.

Minutes of the meeting held on 10 October 2019 pdf icon PDF 63 KB

TO CONFIRM as a true record.

Minutes:

The minutes of the previous meeting were agreed as a true record.

 

704.

Treasury Management, Capital and Investment Strategy 2020/21 pdf icon PDF 85 KB

TO CONSIDER the report from Lisa Fillery, the Director of Finance and Procurement.

Additional documents:

Minutes:

The Director of Finance and Procurement introduced the report  which advised the Council on the Strategies to be adopted for Treasury Management, Capital and Investments for 2020/21 as well as the Prudential Borrowing Limits for 2020/21 to 2022/23 and the policy on Minimum Revenue Provision.

 

The Committee discussed the report and the Director of Finance and Procurement gave clarification where necessary. The following points were made:

 

  1. Clarification was given on the process for projects being included in capital programme
  2. It was confirmed that the budgeted position for the Herne Bay regeneration scheme is break even. 
  3. Thanks was given for the hard work that had gone into the report. 
  4. It was confirmed in response to a question that loans for service purposes on page 42 were being repaid (other than one that has been put on hold by prior agreement).The annual income generated from the investments in the Whitefriars development covered the borrowing costs for the loans taken to fund the regeneration project. 

 

It was unanimously agreed to RECOMMEND to Policy and Resources Committee that:

 

(a)  the Treasury Management Strategy including the Minimum Revenue Provision policy for 2020/21 be approved

 

(b)  the Capital Strategy for 2020/21 be approved

 

(c)  the Investment Strategy for 2020/21 be approved 

 

705.

Treasury Management Monitoring Half Yearly Monitoring Report 2019/20 pdf icon PDF 164 KB

TO CONSIDER the report from Lisa Fillery, the Director of Finance and Procurement.

 

Minutes:

The Director of Finance and Procurement introduced the report that detailed the results of the council’s treasury management activities in the first six months of the financial year ending 31 March 2020.

 

The committee NOTED the report.

 

706.

Internal Quarterly Audit Report pdf icon PDF 351 KB

TO CONSIDER the report from the Deputy Chief Executive.

Minutes:

The Deputy Head of Audit,  East Kent Audit Partnership introduced the report, which informed the Committee of progress against the audit plan approved by the Committee.

 

The Committee discussed the report and the following points were discussed:

 

  1. In response to a question it was clarified by the Deputy Chief Executive that the audit regime would need to continue for Housing if it comes back in house but would be specifically for Canterbury and the audit programme would be discussed at a future meeting.
  2. Once the the Local Authority Trading Company (LATCO) is established auditing will continue but specifically on the new company.
  3. Discussions were had regarding card payment systems and the options for fully complying with the PCI-DSS standards , these were being explored and implemented.

 

The Committee had no comments to pass on to Full Council and NOTED the results of the internal audit work undertaken.

 

707.

Regulation of Investigatory Powers Act 2000 - Policy Update

TO NOTE the verbal update from the Deputy Chief Executive.

Minutes:

There were no investigations to report this quarter.

708.

Strategic Risk Register pdf icon PDF 74 KB

TO NOTE the report of Sue Wallis, the Income and Exchequer Manager.

Additional documents:

Minutes:

The Exchequer Manager introduced the report which updated Councillors on the key risks facing the council and mitigations for those risks. The Committee members asked questions and made comments. The Exchequer Manager gave points of clarification where necessary. The following matters were raised during the discussions:

 

  1. Praise was given for the Inland Waterway risk score accuracy and the confidence this gave to the rest of the report.
  2. It was confirmed that the LATCO risk score is likely to remain the same until the new company has been running well then it is likely to reduce but remain on the register. 
  3. It was noted that the homelessness score was not decreasing
  4. Completion of the Beaney should be in April 2020 subject to any severe weather conditions delaying the repairs.

 

The Committee NOTED the report.

 

The Chairman thanked Councillor Sole for his time and efforts on the Audit committee.

 

709.

Any other urgent business to be dealt with in public

Minutes:

There was no business to be heard.

710.

Date of next meeting

Thursday, 23 April 2020, the Guildhall, St Peters Place, Canterbury.

Minutes:

 7pm, Thursday 23 April 2020. Audit committee member training on the Risk Register will be held prior to the start of the meeting.

 

711.

Exclusion of the press and public

TO RESOLVE – That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items of business on the grounds that there would be disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act or the Freedom of Information Act or both

Minutes:

There was no need to exclude the press and public as business was covered in minute 708.

712.

Strategic Risk Register - Annex Exempt from publication

(This report contains information the disclosure of which is likely to prejudice the commercial interest of both the Council and other bodies (section 43 Freedom of Information Act 2000). The Council considers that at present the public interest in maintaining the exemption outweighs the public interest in disclosing it. Paragraph 3 of schedule 12A of the Local Government Act 1972 also applies.)

 

TO NOTE

Minutes:

There was no need to discuss business in private session as it was covered in minute 708.

713.

Any other urgent business which falls under the exempt provisions of the Local Government Act 1972 or the Freedom of Information Act 2000 or both

Minutes:

There was no business to be heard.