Meet and greet session
Meet and greet session, with formal business
starting at 7pm.
A meet and greet session was held for the
first 30 minutes of the Forum. The councillors then took their
seats and then introduced themselves in turn.
Apologies for absence
Apologies were received from Councillor
Confirmation of Chairman and Vice-Chairman
To confirm the appointment of Chairman and
Councillor Butcher was confirmed as Chairman
of the Canterbury Forum and it was then proposed, seconded and
agreed that Councillor Edwards was to be the Vice Chairman.
Declarations of any interests by councillors or officers
Councillors are reminded that
the code of conduct as set out in the constitution still applies at
these meetings. This means you are required to make declarations
relating disclosable pecuniary interests and other significant
interests and that you should consider any other voluntary
announcements you would like to make.
Councillor Eden-Green disclosed an other significant
interest regarding items 7 and 8 that he was a resident of the Dane
John Gardens. He also made a voluntary announcement that he was a
member of the planning committee.
Councillor Nolan made a voluntary announcement
she was a staff governor of Canterbury Christ Church
Minutes of the meeting held on 4 March 2019 PDF 79 KB
To confirm the minutes as a true record.
The minutes of the meeting held on 4 March
2019 were agreed as a true record.
Introduction to the Forum
Introduction by Tricia
Marshall, Deputy Chief Executive.
Tricia Marshal, Deputy Chief Executive introduced the forum and
made the following points:
The Forum was an informal meeting where councillors
and public can come together to discuss issues in local
It was an advisory group non decision making but can
feed recommendations to other committees.
The Opportunities Fund has now been removed as this
is now not decided through Forum rather councillors now have
There was a 30 minute meet and greet session at 6.30
before the formal meeting begins
There was freedom for the public to speak and no
limit on time on this
The meeting should aim to be finished by
It was then suggested that a question time be
reintroduced to the forum to allow the public to ask questions to
the councillors. Officers would not be asked to answer the
questions during this time but clarification would be sort post
meeting if needed.
It was proposed seconded and when put to vote
unanimously AGREED that a 20 minutes question time item be included
on future Canterbury Forum agendas.
Canterbury on ice - Canterbury ice rink PDF 88 KB
To note the report on
Canterbury ice rink.
(Councillor Eden-Green declared an other significant
interest that he was a resident of the Dane John)
Caroline Cooper, Head of Commercial & Cultural
Development introduced the report and gave a background to the
proposal to install an outdoor ice rink in the Dane John Gardens
overt the Christmas period.
The following points were raised:
Concerns were raised about the increase
in litter and the process for collecting the litter, including
areas outside for Dane John park, it was clarified this has already
been considered and a plan put in place.
The Forum commended the idea to increase
the visitors over the Christmas period.
Concerns were raised about the parking in
the city during the Christmas period with increased visitors to the
ice rink, and the suggestion that park and ride opening later was
made, this was being explored with various other departments within
The crossing from the Whitefriars to the Dane John could see increased
traffic but this would be managed similarly to the food and drink
festival if needed.
Damage to the grass from the ice rink had
already been considered and there was budget set aside for any
There was the possibility to explore the
use of volunteers from the universities and colleges to help with
events including the ice rink
The cost analysis was based on utilising
a diesel generator that could have environmental implications, however the viability of introducing
three phase electricity was also being explored.
Update on experimental night-time closure of entrances into the Dane John Gardens PDF 79 KB
To note the update on the
proposal to undertake a trial closure of five entrances into the
Dane John at night.
(Councillor Eden-Green declared an other significant interest that he was a
resident of the Dane John)
Goudie, Transportation Team Leader introduced the report that
provided an update on the proposal to undertake a closure
of five of the entrances into the Dane John at night. The
remaining three entrances would remain open. The following comments
• Clarification was given that the reopening time of 4am was
due to the varying closing times of club chemistry, and that it was
the average closing time across the week.
• All gates cannot be closed overnight due to residents who
live on the Dane John who therefore require access 24/7.
• Concerns were raised that public may become kettled into the gardens if not all gates will be
• There was general support for the trial scheme in the hope
it improves antisocial behaviour at night in the area
• There will be substantial signage to communicate the closure
and give clear directions to members of the public
• The universities are supporting the scheme and have been
actively discouraging students from passing through the Dane John
City Centre security PDF 238 KB
To note the report on crowded places bollard
installation in Canterbury city centre.
Chris Maw, Principal Engineer introduced the
report contained in supplement 1, that following advice from the
South East Counter Terrorism Police outlines the proposed security
bollard system around the city centre pedestrian zone.
He explained this has not been born from a
specific known threat but from the general threat throughout the
country and that Canterbury is a popular city for visitors. The
bollards were a mixture of automatic and fixed bollards and were
shown on the maps contained in the report.
The Forum discussed the report and the
Principal Engineer gave clarification where required, the following
points were made:
Concerns were raised regarding the CCTV cameras, it was clarified
that these are very specifically fixed at the bollards and will be
as discreet as possible, but are necessary to monitor when to drop
and raise the bollards.
It was clarified that the bollards will be raised throughout the
day except for outside the hours of 10.30am-4pm when delivery
vehicles could be granted access.
An information letter has been delivered to local shops and
businesses to inform them of the change
It was asked if flower bed planters could be used instead of
bollards for aesthetics, it was clarified that these are too large
and could restrict the movement of pedestrians due to their
It was highlighted that a drop in session in available for any
questions and comments on the scheme on
Wednesday 12 June between 3.30pm and 7.30pm
Preparation for the Integrated Transport Hub discussion
A discussion item on the
format for the integrated transport hub item including who should
be invited to attend.
Ruth Goudie, Transportation Team Leader
introduced the item and explained that she wanted to gather views
from the Forum regarding how to proceed with an integrated
transport hub meeting, who to invite and where it should be held.
The Forum discussed the item and the following points were
• Getting as much input from stakeholders
as possible is key and should be viewed
as a stakeholder conference.
• It should be a genuinely open discussion
where no group is excluded.
• Invitations should be given to network
rail and the Kent County Council (KCC) public transport team
• The consultation should include
parishes and rural areas outside the main city
It was proposed, seconded and when put to vote
unanimously agreed that the transport hub meeting should be a large
event, open to all stakeholders and that it should be held at the
Monitoring Sheet PDF 41 KB
The updates relating to the recommendations of
previous Forum are contained in the monitoring sheet to note.
There was a request for the monitoring sheet
to be more substantial and to contain all items that have been to
the forum to allow the public to follow through on discussions and
outcomes when items go to service committees.
It was agreed by general assent that the
monitoring sheet contains items that have been to the forum for
rolling period of 12 months.
The monitoring sheet was noted.
Future agenda items
To note the following items for future
meetings of the Forum and to discuss possible items for the coming
Homelessness and affordable housing – September 2019
St George’s Street, Canterbury – September 2019
Litter and flytipping – November 2019 (TBC)
Graffiti, A-boards, Subways – November 2019 (TBC)
Annual on-street parking review – March 2020
Local Plan review – TBC
You can see the items requested since the
start of this council online
The future agenda items were noted.
Date of next meeting
7 pm, Monday 9 September 2019.
Any other urgent business to be heard in public PDF 82 KB
Rebecca Booth the Senior Environment Officer
introduced the report that outlined the opportunity for land
between the River Stour and Cotton Road to be designated as a Local
Nature Reserve. She explained that if implemented it would address
some of the ecological concerns raised through representations
regarding the Wincheap Park and Ride
Tricia Marshall the Deputy Chief Executive,
reminded the Forum that the Wincheap
Park and Ride application was still a live application and as such
should not be discussed by the Forum and was not in the terms of
reference for the Canterbury Forum.
The Forum were
asked for their views and comments on the potential creation of the
Local Nature Reserve and these views would be passed on to the
regeneration and Property Committee on 27 June 2019.
The Forum discussed the proposal and the
Senior Environment Officer gave clarification where necessary. The
following points were raised:
The Forum welcomed the initiative and
felt a green corridor through the city is a fantastic
It was recommended by the Forum that the
Nature Reserve should extend the whole length of the River Stour,
as the current proposal seemed disjointed and didn’t protect
all of the land.
Concerns were raised about access to the
designated land, it was clarified that there would be a footpath
through the Park and Ride to the river and that this would be the
beginning of a green corridor.
It was felt that 50 years should be the
minimum length of time for Local Nature Reserve protection for the
It was clarified that the Local Nature
Reserve land falls on a flood plain and so would hold no real
Any other urgent business to be heard following the exclusion of the press and public
It will be necessary to pass a resolution to
exclude the press and public before business can be taken under
There was no urgent business to be heard