Agenda, decisions and minutes

Venue: Herne Bay Baptist Church, 105-109 High Street, Herne Bay CT6 5LA

Contact: Maria Short  01227 862009, Email: democracy@canterbury.gov.uk

Items
No. Item

573.

Apologies for absence

Minutes:

Apologies were received from Councillors R Jones and A Taylor.

574.

Declarations of any interests by councillors or officers

Councillors are reminded that the code of conduct as set out in the constitution still applies at these meetings. This means you are required to make declarations relating disclosable pecuniary interests and other significant interests and that you should consider any other voluntary announcements you would like to make.

Minutes:

Councillors A Cook and J Stockley made voluntary announcements that they were members of the Herne Bay Pier Trust in relation to item 7.

 

Councillor I Stockley made a voluntary announcement that he was a member of the Herne Bay Museum Trust in relation to item 7.

575.

Minutes of the meeting held on 20 November 2018 pdf icon PDF 87 KB

To confirm as a true record.

Minutes:

The minutes were agreed as a true record subject to minute number 434, regarding the Funfair at Memorial Park, having the addition of the full extent of the damage caused to the road and pavement as well as the field.

576.

Off Street Parking Order pdf icon PDF 69 KB

To consider the report of the Senior Transportation Officer.

Additional documents:

Minutes:

The Director of Development introduced the report which detailed the changes to the charges and conditions in the Council’s car parks. It was requested that the Forum consider the proposals and make any comments to the Policy & Resources Committee.

 

The forum discussed the matter and the Director of Development gave clarification where needed.  The following points were covered:

 

1.    Why would the School Lane car park charges stay the same and would the Automatic Number Plate Reading (ANPR) system be used to monitor the use of the car parks to see if the changes to charging would put people off from parking in Herne Bay. Director of Development believed this was due to the site being outside the area of consideration, but confirmed that he would look into the School Lane car park matter. Also that the ANPR system would help to monitor the use of the car parks following the changes.

2.    Herne Bay Councillors had requested that the William Street car park be free of charge after 6pm, and that this was already in practice, and for double yellow lines to prevent illegal parking on the High Street as this is a known issue.

3.    Although the parking charges are proposed to increase, the prices are reasonable when compared to competitors and other district councils.

4.    Parking charges are a form of income to the Council, however it is continuously monitored to ensure a fair balance for members of the public.

5.    The ANPR system allows people to only pay for the time that they use in the car parks and could, potentially, be used to charge different amounts at different times which would be of benefit to the area.

6.    Those who work in Herne Bay can apply for a parking permit to help reduce their parking costs.

 

The report was considered by the Forum and it was agreed to put the above comments to the Policy & Resources Committee in February.

577.

Recycling Litter Bin Options pdf icon PDF 168 KB

To consider the report of the Strategic Contracts and Commissions Manager.

Minutes:

The Strategic Contracts and Commissions Manager introduced the report to the Forum which provided background to the item and detailed the costs associated with installing recycling litter bins.

 

The Forum discussed the matter and the Strategic Contracts and Commissions Manager gave clarification where required.  The following points were covered:

 

1.    Whilst fully endorsing officers in promoting recycling, the cost of 10 recycling litter bins seems to be high.

2.    One member of the Forum felt that the area didn’t necessarily need more bins but instead education for the public.  Bins have become a food source for wildlife, particularly when bins were overflowing and people were putting rubbish next to the bins.

3.    Suitable bins, capable of holding a larger volume of waste than present, need to be installed in Memorial Park.  It was confirmed that this would happen within the next few months.

4.    There is an issue with the style of bins, particularly with the open top bins, where people were putting household waste in them.  It was advised that the Enforcement Team should be contacted when this occurs.

5.    Glass and cans can be easily collected, however larger bins attract larger waste and groups of people can be hard to educate and manage.

6.    Recycling is not just the Council or Councillors responsibility, it is also that of the public. There was a group that initiated the Plastic Free Herne Bay scheme.

7.    There were issues with information on waste not being communicated with the public effectively due to the lack of notice boards in Herne Bay. It was confirmed that new notice boards were being looked into and any offers from local businesses to display these boards would be welcomed. It would be a good opportunity to find a better location for the boards and potential for them to be sponsored by local businesses.

 

It was agreed by general assent that the above points would be fed back to the Community Committee as part of the waste collection proposals for 2021 onwards.

578.

Litter & Flytipping

A verbal presentation from the Enforcement, Commissioned Services and Media & Communications Teams.

Minutes:

The Strategic Contracts and Commissions Manager, Head of Safer Neighbourhoods and Head of Communications gave their presentation to the Forum, outlining the current and future measures to prevent litter and flytipping.

 

The Forum discussed the matter and the Strategic Contracts and Commissions Manager, Head of Safer Neighbourhoods and Head of Communications gave clarification where required.  The following points were covered:

 

  1. The use of signage with eyes to prevent litter and flytipping have worked well in Swale.
  2. There was an issue with “middle class flytipping” where members of the public are leaving unwanted furniture in the street, making access for wheelchair users and pushchairs difficult.
  3. Concerns were raised regarding the level of evidence required to secure enforcement action and a conviction.
  4. Supermarket trolleys being left around the town centre is an issue with certain supermarkets.  The supermarkets should either be fined or be required to have devices which stop the trolleys from leaving the premises.
  5. The number of waste bins in the Reculver area needed to be reviewed to prevent the amount of dog fouling waste being left on the public paths. This issue is particularly noticeable during the winter months when the mornings and early evenings are dark.
  6. Is it possible to prosecute or issue warnings based on photographic evidence regarding flytipping rather than relying on soft targets such as litter in the streets for a source of income to the Enforcement Department.

 

The presentation was noted by the forum by general assent.

 

579.

Herne Bay Regeneration Projects pdf icon PDF 78 KB

To note the report of the Head of Business and Regeneration.

Additional documents:

Minutes:

The Head of Property and Regeneration introduced the report which provided an update on the regeneration projects that had been undertaken, as well as the projects that would no longer be pursued in Herne Bay.

 

The Forum discussed the matter and the Head of Property and Regeneration gave clarification where required.  The following points were covered:

 

1.    Concerns were raised regarding Local Plan Policy HB4 regarding the preservation of retail units, as this was considered to make the High Street too long.  It was confirmed that the Local Plan would be reviewed in 2019 and a retail study has already been commissioned.

2.    Although there was interest in the former Herne Bay Council offices from local businesses, the building remained empty.  

3.    It would be good for Councillors to be notified of projects before press releases are issued.

4.    The report was considered to be a good piece of work and encouraging achievements in the area.

5.    A discussion regarding Section 106 money funding for projects in Herne Bay was had.  Officers confirmed that Section 106 contributions from any development are negotiated as part of the planning process.  Contributions can only be sought in order to mitigate the impact a development will have.  The spending of Section 106 money was heavily restricted by legislation and could only be spent on the measures articulated during negotiation.

 

The report was noted by the Forum by general assent.

580.

Provision for Council Housing in the Herne Bay Area

A discussion topic for the Forum.

 

Minutes:

The Chairman introduced the item that had been requested by a member of the public regarding the provision of council housing in the Herne Bay area but unrelated to affordable homes required under planning legislation.

 

The Forum discussed the matter and the following points were covered:

 

1.    As well as targeting 30% affordable housing in new residential developments, the Council have purchased properties in Canterbury and converting some recently purchased student accommodation into social housing, while continuing to do everything in its power.

2.    The housing revenue account is not big enough and there is a lack of land owned by the Council to build new social housing in the Herne Bay area.

3.    The Council added over 100 new council houses to their portfolio last year, however this is likely not recognised as they were not ‘new builds’.

4.    A member of the public queried if there was a list of ‘rogue landlords’ who exploit the system. A member of the Forum confirmed that while there is a list of all landlords however when a ‘rogue landlord’ is discovered, the Council takes action quickly to shut them down.

 

The Forum noted the above responses by general assent.

581.

Opportunities Fund pdf icon PDF 81 KB

To consider the report of the Director of Community Services.

Additional documents:

Decision:

RESOLVED – To delegate to officers the allocation of the £10,000 from a previous year to projects which promote or enhance campervan facilities in the Herne Bay Forum area.

 

It was agreed by general assent to investigate which benches needed to be replaced and to use the Opportunities Fund to replace the identified benches.

 

Minutes:

The Chairman introduced the Opportunities Fund report which detailed two proposals.  The first regarding £10,000 previously allocated in March 2016 which had not been spent and the second regarding a Councillor sponsored application for replacement benches in Memorial Park.

 

The Forum discussed the first proposal and the following points were covered:

 

1.    Concerns were raised regarding the available options for the £10,000 specifically that further investigation was required to maybe install the campervan facilities in Market Street Car Park.  Officers confirmed that the money needed to be spent or re-allocated before the next financial year, otherwise it could be lost and that to put the facilities in a car park without campervan parking provision wouldn’t work. The proposal was made to allow this to happen.

2.    Foul water and electricity supply for campervans is needed and an alternative site should be investigated.

3.    A County Councillor confirmed that there was planning permission for a touring caravan park between West Bay and Swalecliffe and surprise was expressed at the want for another.

4.    Some members of the Forum were not opposed to delegate to officers the allocation of the funding to promote or enhance campervan facilities, however they didn’t want to lose sight of officers’ work and should be updated regarding these funds.

5.    Concerns were raised regarding the 18 month timeframe to spend the money, particularly that there could be a case of urgency nearer summer 2020.

 

A proposal was made to resolve that option 1 of the report be implemented.  This was seconded and when put to a vote was agreed unanimously.

 

For the proposal (6): Councillors A Cook, Howes, Sonnex, I Stockley, J Stockley and D Thomas

 

Against the proposal : None (0)

 

Abstained : None (0)

 

Absent for voting : None (0)

 

RESOLVED – To delegate to officers the allocation of the £10,000 from a previous year to projects which promote or enhance campervan facilities in the Herne Bay Forum area.

 

The Chairman then introduced the Councillor sponsored application for replacement benches in Memorial Park.

 

The Forum discussed the application and the following points were covered:

 

1.    There were a shortage of benches near the managed assisted retirement homes on the outskirts of the park and a few benches had gone missing from the park recently.

2.    Some of the benches could be relocated from the ‘hidden garden’ to the more open areas of the park and replace some of the more dilapidated benches.

3.    There could be the opportunity to put plaques on the benches to commemorate those who died during the First World War

4.    The best value for money would be to move some of the benches and replace the dilapidated ones.

5.    The benches could be engraved instead of using plaques.

6.    There should be sufficient scope to replace missing or deteriorated benches rather than relocating the existing benches that are in good condition.

7.    If three benches are required to be replaced, they could be installed in commemoration of D-Day’s  ...  view the full minutes text for item 581.

582.

Monitoring Sheet pdf icon PDF 58 KB

The updates relating to the recommendations from previous Forum meetings are included in the monitoring sheet to note.

Minutes:

Concerns were raised that the Forum’s views weren’t put across to the Regeneration & Property Committee as the Forum had asked for the item regarding Burton Downs to be deferred for further information to be obtained. It was confirmed that there was cross party agreement for the Burton Downs to be kept as public open space.

 

The monitoring sheet was noted by general assent by the Forum.

 

 

583.

Future Items

Items currently listed for the March Meeting

·         Annual Parking Review

·         Parking Enforcement

·         Review of the Pilot Forum Arrangements

 

Other items requested yet to be allocated to a meeting

·         Seaside byelaws review

·         Recreation and leisure

·         Ambitions for the town centre

Minutes:

The future items were noted.

584.

Date of next meeting

7pm, Tuesday 12 March 2019 at Herne Bay Baptist Church, 105-109 High Street, Herne Bay CT6 5LA

Minutes:

7pm Tuesday, 12 March 2019 at Herne Bay Baptist Church, 105-109 High Street, Herne Bay CT6 5LA.

585.

Any other urgent business to be heard in public

Minutes:

There was no other urgent business to be heard in public.

586.

Any other urgent business to be heard following the exclusion of the press and public

It will be necessary to pass a resolution to exclude the press and public before business can be taken under this item.

Minutes:

There was no other urgent business to be heard following the exclusion of the press and public.