Agenda and draft minutes

Venue: The Guildhall, St Peter's Place, Canterbury

Contact: Maria Short, 01227 862 009, Email: democracy@canterbury.gov.uk 

Items
No. Item

106.

Meet and Greet Session

Meet and greet session, with formal business starting at 7pm.

Minutes:

A meet and greet session took place for the first thirty minutes of the Forum.

107.

Apologies for absence

Minutes:

Apologies for absence had been received from Councillors Glover and Smith.

 

An apology for lateness had been received from Councillor Ricketts.

108.

Confirmation of the Chairman and Vice-Chairman

To confirm the appointments of the Chairman and Vice-Chairman.

Minutes:

Councillor Flack was confirmed as Chairman of the Rural Forum, with Councillor Harvey-Quirke confirmed as Vice-Chairman.

109.

Declarations of any interests by councillors or officers

Councillors are reminded that the code of conduct as set out in the constitution still applies at these meetings. This means you are required to make declarations relating disclosable pecuniary interests and other significant interests and that you should consider any other voluntary announcements you would like to make.

Minutes:

Councillor R Thomas made a voluntary announcement that he was a County Councillor in relation to potential references throughout the meeting.

110.

Minutes of the meeting held on Monday 11 March 2019 pdf icon PDF 76 KB

To confirm the minutes as a true record.

Minutes:

The minutes of the meeting held on the 11 March 2019 were agreed as a true record.

111.

Introduction to the Forum

To receive an introduction to the Forum by the Director of Community Services.

Minutes:

Suzi Wakeham, Director of Community Services gave an introduction to the Forum. She explained that it was not decision making but that it was advisory and consultative and could make recommendations if required. Where a recommendation was made to a service committee, the full Forum minute would be included on the service committee agenda and the full service committee minute would be included on the monitoring sheet.

112.

Litter and Flytipping

To receive a presentation from the Enforcement, Commissioned Services and Media & Communications Teams.

Minutes:

Sarah Randall, Strategic Contracts & Commissions Manager, Lacy Dixon, Enforcement Services Manager and Leo Whitlock, Head of Communications were in attendance to give a presentation on Litter and Flytipping.

 

The presentation outlined the current and future measures to prevent litter and flytipping by the Commissioned Services, Enforcement and Communications Teams.

 

The Forum discussed the matter and the Strategic Contracts and Commissions Manager, Enforcement Services Manager and Head of Communications gave clarification where required. The following points were covered:

 

               Concerns were raised regarding the decision to charge for soil, rubble, hardcore and plasterboard waste at household waste recycling centres. It was confirmed that this was a Kent County Council (KCC) decision following a consultation.

               The city council are only able to collect flytipped waste from city council owned land, KCC highways and Highways England owned land - not private land or unadopted roads.  However they would do everything in their power to help the reporter to get the waste removed.

               More publicity about successful convictions for flytipping was requested. It was confirmed that it was sometimes difficult to get publicity about convictions in the local news media due to other larger stories, however it was raised that the parish council notice boards could be used as an alternative.

               It was requested that separate bags for litter picks be made available to allow for recyclable and non-recyclable waste.  It was confirmed that this had been investigated and it was difficult as the different waste types needed separate trucks and licenses.

               Concerns were raised regarding the length of time between reporting flytipped waste and when the waste was collected.  It was confirmed that the collection of the waste depended on what was in the waste (e.g. hazardous waste) although there is now an extra system in place to monitor the Serco response times to prevent delays to the collection.

               The online reporting form would be the best tool to report flytipped waste and request it to be removed.

               Concerns were raised regarding the even allocation of the enforcement resources, as the rural areas made up for a third of the district. It was confirmed that the enforcement resources were allocated on a rota basis but also on a need basis. E.g. if there were events in the city and/or coastal areas that anticipated a large turnout. In general terms, however, a third of the allocation is to rural areas.

               It was asked whether the council had considered having ‘skip days’ for local residents to take their waste to skips provided by the council.  It was confirmed that the council had tried this in the past but due to the large volume of attendees and people from outside who took advantage of the skips, the council no longer encouraged these days.

               The council were trialling a litter picking A-board in the city and would be investigating the implementation of these boards in other areas in the district.

 

The presentation was noted by the forum  ...  view the full minutes text for item 112.

113.

Pavement Parking in Rural Areas

To receive a presentation from the Enforcement Services Manager.

Minutes:

Lacy Dixon, the Enforcement Services Manager, was in attendance to give a presentation on pavement parking in rural areas, explaining pavement parking bans and the role of parking enforcement officers in relation to enforcing the bans.

 

The Forum discussed the matter and the Enforcement Services Manager gave

clarification where required. The following points were covered:

 

               It was raised that there were issues regarding pavement parking in Bridge where waste trucks could not get past the parked cars without blocking the road and creating traffic. It was confirmed that Serco may need to consider this matter but also that councillors could request a pavement parking ban from the Head of Transportation and Environment so it could be assessed.

               Concerns were raised that the enforcement presence by schools was not frequent enough to be a deterrent to those parking on the pavements outside schools.  It was confirmed that enforcement officers are deployed to school areas as often as possible but also that people parked on double yellow lines, where they are able to load and unload, tend to leave at the sight of uniformed officers.

               Concerns were raised regarding areas where parking on pavements and grass verges were the only available option to residents with no alternative solutions.  It was confirmed that each request for a pavement parking ban was investigated to ensure it was suitable, however pavement parking bans could also be revoked, pending investigation, upon request.

 

The presentation was noted by the forum by general assent.

 

114.

Officer Contact Details

A verbal discussion topic with the Director of Community Services.

Minutes:

Suzi Wakeham, Director of Community Services, brought to the attention of the forum that a document had been sent out to Parish Clerks detailing who to contact and who to escalate an issue to.

 

This was noted by the forum by general assent.

 

115.

Monitoring Sheet pdf icon PDF 63 KB

To note the monitoring sheet.

Minutes:

The monitoring sheet was noted.

116.

Future Items

To note the following items for future meetings of the forum and discuss possible items for the coming year:

 

·        Parish charter – September 2019

·        Annual on-street parking review – March 2020

·        Concurrent functions funding – future plans – To be arranged

·        Buses and community transport – invitation to Stagecoach – To be arranged

·        Formal response from KCC Highways to KALC – To be arranged

·        Invitation to ACRE – To be arranged

·        Enhanced enforcement in rural areas – To be arranged

 

 

You can see the items requested since the start of this council online here.

Minutes:

The circulated list of future items on the agenda was agreed, with the ‘buses and community transport’ item being clarified for the invitation to Stagecoach. 

 

Following this clarification, the Chairman highlighted to the forum that there were alternatives available to enable community buses via grants from KCC or the Kent County Carrier scheme. It was confirmed that information regarding the grants and Kent County Carrier scheme would be circulated to parish clerks.

 

It was confirmed that the council would be reviewing the local plan later in the year and that it would be added to the future agenda items list.

 

A member of the Forum requested that the agenda be published earlier to give parish councils the opportunity to discuss the items in detail.  It was confirmed that this would be investigated however the future item list is an indicative timetable for when items would be discussed.

 

117.

Date of next meeting

7pm on Monday, 16 September 2019 at The Guildhall, St Peter’s Place, Canterbury, CT1 2DB

Minutes:

7pm on Monday, 16 September 2019 at The Guildhall, St Peter’s Place, Canterbury, CT1 2DB.

118.

Any other urgent business to be heard in public

Minutes:

There was no other urgent business to be heard.

119.

Any other urgent business to be heard following the exclusion of the press and public

It will be necessary to pass a resolution to exclude the press and public before business can be taken under this item.

Minutes:

There was no other urgent business to be heard.