Apologies for absence
Declaration of Interests by Councillors or Officers
TO RECEIVE any declarations for the following
in so far as they relate to the business for the meeting:-
- Disclosable Pecuniary Interests
Significant Interests (what were previously thought of as
non-pecuniary Prejudicial interests)
- Voluntary Announcements of Other Interests i.e. relevant
Voluntary Announcements of
Other Interests not required to be disclosed as DPI’s or
OSI’s, ie announcements made for
transparency reasons alone, such as:
Membership of outside bodies that have made
representations on agenda items, or
Where a Councillor knows a person involved, but does
not have a close association with that person, or
Where an item would affect the well-being of a
Councillor, relative, close associate, employer, etc but not his/her financial position.
[Note: an effect on the
financial position of a Councillor, relative, close associate,
employer, etc; OR an application made
by a Councillor, relative, close associate, employer, etc, would both probably constitute either an OSI
or in some cases a DPI].
Petitions or Questions
Any member of the public may
present a petition or put a question provided that it is supported
by not less than 15 signatories and has given notice to the
Democratic Services not later than 12.30pm on Wednesday
17 July 2019.
The Chief Executive will report verbally any
notifications received within the prescribed time limit regarding
any petitions or questions for the meeting.
Other than in accordance with
the Council’s Petition Scheme no debate shall take place upon
any matter put before the council by way of petition.
No debate shall take place upon
any matter put before the council by way of question except at the
discretion of the Lord Mayor, when the Leader or Chair of an
appropriate committee may respond. The Leader or the Chair may
agree to a written response being sent on behalf of the
The Lord Mayor, at his
discretion, may determine the order in which the petitions and / or
questions are taken.
It is the usual practice to
refer any petitions or questions to the relevant decision-making
body or if there is a related item on the agenda they will be
considered at the meeting.
Under the Council’s
Petition Scheme -
Duplicate Petitions will not be
accepted (Where more than one petition is received in time for a
particular meeting, each supporting the same outcome on one matter,
each petition organiser will be treated as an independent
organiser, but only the petition organiser of the first petition
will be invited to address the relevant meeting).
Repeat Petitions will not be
accepted (Where a petition will not normally be considered where
they are received within six months of another petition being
considered by the authority on the same matter).
TO RECEIVE any announcements by
the Lord Mayor, chairmen of committees or the Chief
To answer any questions from Councillors under
Rule 10 of the Council Procedure Rules.
Details of any questions received will be
reported at the meeting.
(Note: There is a time limit of one minute for
asking a question and three minutes for its answer, with
supplementary questions being allowed, with a total of 30 minutes
for all questions).
Section 5 Monitoring Officer's Report on East Kent Housing PDF 81 KB
TO CONSIDER the report of the Monitoring
Recommendations from Policy and Resources Committee held on 10 July 2019
Councillors must read the reports of the
Policy and Resources Committee meeting of 10 July 2019 relating to
these items – they can be viewed
online here or via the mod.gov app.
The recommendations of that meeting will be
circulated for the Council meeting.
East Kent Housing - Gas Safety Certificates (minute 187)
report is adopted as the response of the council to the Monitoring
Officer in accordance with the requirements of Section 5 of the
Local Government and Housing Act 1989, and that a copy of it
be provided to all councillors and the
further report is prepared on the wider issues of housing
management for this council and to commence consultation with the
council’s tenants as soon as practicable on withdrawal from
East Kent Housing (EKH) including the option of bringing the
housing management function back within the council’s
Waste Collection and Street Cleansing Local Authority Trading Company (LATCo) (minute 172)
The establishment of a Local Authority Trading Company to manage
the council’s Waste Collection and Street Cleansing services
from January 2021.
To delegate to the Chief Executive in consultation with the group
leaders the implementation of the set-up of the company to include
all governance, legal, financial and procurement matters.
Council Tax Support Scheme (minute 178)
To consult on the proposed Council Tax Support
Scheme for 2020/21 as set out in the report.
Recommendations from the Policy and Resources Committee 17 July 2019
Councillors must read the reports of the
Policy and Resources Committee meeting of 17 July 2019 relating to
the notice of motion this can be viewed
online here or via the mod.gov app.
Notice of motion: Reducing carbon emissions (Climate Change)
That a climate change emergency be declared by Canterbury City
That in response to this emergency the Council sets a target to
reduce its carbon emissions to net zero by 2030 in its corporate
plan and set annual targets to meet this commitment ensuing robust,
transparent monitoring is in place.
That all future reports to council include an Environmental Impact
That a councillor working group be set up to oversee the
development of the Council’s approach to climate change
including drawing up a strategy and action plan to reduce its
carbon emissions to net zero by 2030;
That there be an annual report back to this Committee on progress
made in implementing actions to reduce carbon emissions;
That the Council lobbies the government on climate change and seeks
to be a pilot authority for government initiatives in this
That the Council works all stakeholders including housing
developers and builders and with other public bodies and
organisations in the District and across Kent to jointly reduce
carbon emissions, including setting up a Canterbury Climate Change
Board to develop a joint action plan with those bodies;
That officers report back to this Committee on how the reprovision of the Council’s Military Road
offices can be made carbon neutral;
That in setting up the new refuse collection LATCO and letting its
next park and ride contract the Council seeks to provide the most
environmentally friendly method of service delivery;
That the review of the local plan and the transport strategy be
used to improve the energy efficiency and carbon neutrality of
That £500,000 be set aside in a climate change reserve to
fund one off actions required to meet carbon reduction targets (to
be funded from the General Fund reserve);
That a citizens assembly, as a first priority, be explored by the
Councillor Working Group and Climate Change Board; and that crowd
funding of carbon reduction initiatives and independent peer review
of the council progress towards its
reduction in emissions also be assessed.
That the Council agrees to add a member to the Plastic Free Herne
Bay strategic group and that it supports plastic free initiatives
in the area; and
That the information provided in response to the resolutions of the
April Committee in appendices 3 and 4 be noted.
Notices of Motion
Notice of Motion: Climate Change
Proposed by Cllr Mike Sole
Seconded by Cllr Alex Ricketts
“This Council notes;
The United Nations Intergovernmental Panel on
Climate Change’s warning that we have 12 years to make the
necessary changes to limit a rise in global temperatures to 1.5c.
Failure to act will see a marked increase in sea levels and
flooding, extreme and abrupt changes to weather patterns, crop
failures, extinctions of plant, insect and animal species and
global economic disruption and crisis. This will detrimentally
impact on the well-being of the people of Canterbury and billions
of people around the world.
At the Global Climate Talks in Poland last
December the UK along with over 200 nations agreed action on
Climate Change with a much greater role strongly implied for Local
and Regional Authorities like Canterbury City Council in assisting
Governments achieve their carbon emission savings.
We therefore resolve to:
1. Declare a Climate Emergency and publicise
this to the people of Canterbury to raise awareness, and support
the public to take effective action.
2. Request Council initiate a full
Environmental Audit of Canterbury City Council to measure its
carbon footprint, identify hotspots and work toward being carbon
neutral in line with the latest targets set and agreed by the
United Nations Intergovernmental Panel on Climate Change; reporting
to the first meeting of the working party, referred to at 5 below
on the scope of the environmental audit
3. To make significantly improving our
recycling rate an essential component of the review of the waste
collection and disposal service that will replace the current Serco
4. Develop fully sustainable carbon-neutral
solutions to transport in Canterbury. These will include much
improved public transport, park & ride expansion, electric
buses and taxis, greater pedestrianisation, pedestrian priority, more useful
cycle routes, an Ultra Low Emissions
Zone in the city centre, etc.
5. To set up a Councillor Working Party with a
a) Commission and oversee the Environmental
b) Consult expert opinion in the field, as
c) Identify practical measures to reduce
emissions and the Council’s carbon footprint
d) encourage action
in the wider community, businesses and other key organisations
e) Report to Full Council within six months
with an action plan to address the Emergency and incorporating
proposals on the investment implications of this proposed
6. The Council to consider Environmental
Impact as part of any new policy
7. The Council to seek to collaborate with
other Local and Regional Authorities on emission reduction projects
as appropriate. The Leader of the Council to write to the Minister
of State for Climate Change and Industry requesting that national
policy is urgently developed to reflect the seriousness of the
current emergency and to release funds to local authorities that
would allow them to take the necessary measures at local
Notice of Motion: Climate Emergency
Proposed Councillor Pat Edwards
Seconded Councillor Mel Dawkins
“Canterbury City Council declares a
‘Climate Emergency’ that requires urgent action.
Council notes that the impact of climate
breakdown is already causing serious damage across the world. That
the Special Report on Global Warning of 1.5C, published by the
Intergovernmental Panel on Climate Change in October 2018 (a)
describes the enormous harm that a 2.0C average rise in global
temperatures is likely to cause compared with a 1.5Crise, and (b)
confirms that limiting Global Warming to 1.5C may still be possible
with ambitious action from national and sub-national authorities,
civil society and the private sector.
Council therefore commits to the
Reduction of Environmental Impact will
underpin the Corporate Plan which will incorporate annual targets
and actions to achieve carbon neutrality by 2030.
A baseline assessment of our carbon footprint
in 2020 will be made accessible and annual targets set against this
in the Corporate Plan. Monitoring carbon emissions, including
particulates and giving the public real time monitoring of progress
towards clean air will be undertaken to support the targets.
Transparent reporting on the data sent to
Government (Canterbury’s Carbon Footprint Report) will be
included and all data will be on the website.
CLIMATE CHANGE STRATEGY
CCC will adopt a Climate Change Strategy by
the end of 2019. This stand-alone
strategy will capture all relevant existing Policy and ensure the
framework exists within its pages to integrate new Climate Change
specific Policy as it evolves.
CLIMATE CHANGE BOARD
CCC will facilitate a Climate Change Board for
Canterbury District by January 2020 which will bring together
scientific scrutiny, climate change experts, local business,
Council functions and the residents of the District of all
The Climate Change Board will collaboratively
develop new ideas and concepts to reduce the Districts carbon
footprint, tackle associated pollution problems and scrutinize the
progress of the District toward meeting targets set out in the
Councils climate change Strategy. It
will identify matters of concern and freely offer expert advice on
The Climate Change Board will operate until at
least 2050 reporting openly every six months and not as a function
of the Council.”
Notice of motion: Sports forum
Proposed by Matthew Jones-Roberts
Seconded by Joe Howes
We are incredibly lucky, across the district,
to have many wonderful sporting and leisure facilities, as well as
teams and individuals who go on to represent their county and
country at the highest level. We also pay tribute to those who give
up their time to ensure so many sporting opportunities exist.
However, we know that resources are scarce and
that clubs and sportspeople face challenges in participation. We
also know there are growing demands from female athletes, the
trans community, those with a disability
and others and we, as a council, wish to play our part in helping
to meet these challenges and respond to these demands.
Therefore, this Council will work to establish
a district-wide Sports Forum to allow players, clubs, societies,
universities, schools and other interested parties to work together
to ensure a wide-range of sporting opportunities remain accessible
to all into the future.
Appointment of outside bodies PDF 86 KB
TO CONSIDER the report of the Chief
Changes to memberships of committees and sub/committees for the remainder of the council year 2019/20
To note the following from the nominations of
the Group Leader regarding changes to the membership of
committees/sub-committees for the remainder of the council year
Add the following as full members in order to
fulfil current vacancies:
Decision Review Committee – Louise
Decision Review Committee – Ian
Planning Committee - Neil Baker
Planning Sub-Committee – Neil Baker
Policy and Resources Committee – Ashley
Policy and Resources Sub-Committee – Dan
Standards Committee – Ian Thomas
Add the following as reserve members to fulfil
Audit Committee – Ian Thomas
Planning Committee - Anne Dekker (reserve)
Whitstable Harbour Board – Robert Thomas
Council - Wednesday, 22 May 2019 PDF 71 KB
TO CONFIRM as a true record the minutes of the
meeting of the Council held on 22 May 2019.
To receive the following minutes of the meetings specified and to receive questions and answers on any of the minutes
(Note: By virtue of Article 17.03 of the
Council Procedure Rules there shall be no amendment to resolved
minutes, save on the written advice from the Monitoring Officer
and/or the Chief Financial Officer).
Audit Committee - Wednesday, 16 May 2018 PDF 44 KB
Community Committee - Wednesday, 26 June 2019 PDF 82 KB
Governance Committee - Wednesday, 3 April 2019 PDF 85 KB
Licensing Committee - Friday, 24 May 2019 PDF 56 KB
Licensing Sub-Committee - Tuesday, 28 May 2019 PDF 52 KB
Planning Committee - Tuesday, 2 April 2019 PDF 87 KB
Planning Committee - Tuesday, 30 April 2019 PDF 94 KB
Planning Committee - Tuesday, 4 June 2019 PDF 89 KB
Policy and Resources Committee - Wednesday, 17 April 2019 PDF 100 KB
Regeneration and Property Committee - Thursday, 23 May 2019 PDF 72 KB
Regeneration and Property Committee - Thursday, 27 June 2019 PDF 73 KB
Whitstable Harbour Board - Friday, 12 April 2019 PDF 70 KB
Whitstable Harbour Board - Friday, 14 June 2019 PDF 86 KB
To receive any notices of urgent decisions made by the Chief Executive under delegation A3
Add this item to the issues generated when the
officer decision was published.
Any other urgent business to be dealt with on the night
Any other urgent business which falls under the exempt provisions of the Local Government Act 1972 or the Freedom of Information Act 2000 or both
It will be necessary to pass a resolution to
exclude the press and the public if any business is to be
considered under this item.