Agenda and draft minutes

Venue: The Guildhall, St Peter's Place, Canterbury

Contact: Pippa Tritton, Email: democracy@canterbury.gov.uk, 01227 862 009 

Note: The 'meet and greet' with councillors will take place at 6.30 pm. 

Items
No. Item

1.

Apologies for absence

Councillor Wilson

Minutes:

Apologies for absence were received from Councillors Westgate and Wilson.

2.

Declarations of any interests by councillors or officers

Councillors are reminded that the code of conduct as set out in the constitution still applies at these meetings. This means you are required to make declarations relating disclosable pecuniary interests and other significant interests and that you should consider any other voluntary announcements you would like to make.

Minutes:

No declarations of interest were made by councillors or officers.

3.

Minutes of the meeting held on 10 June 2019 pdf icon PDF 82 KB

To confirm the minutes as a true record.

Minutes:

The minutes of the meeting held on 10 June 2019 were agreed as a true record.

4.

Homelessness presentation

A presentation by Marie Royle, Head of Housing & Community on the subject of Homelessness.

Minutes:

Marie Royle, Head of Housing and Community gave a presentation on homelessness within the city. The presentation gave an overview of homelessness in terms of context, challenges, solutions and case studies.

 

The presentation was concluded by Marie reminding those present that if they know of a homeless person they should put them in touch with the team.  Also, rough sleepers can be reported using ‘StreetLink’ (streetlink.org.uk) which will enable them to connect with local services that can support them.

 

Councillors asked a number of questions following the presentation. They thanked Marie warmly for her informative presentation and praised the work undertaken by her and her team.

 

 

 

 

 

 

5.

Mid-year consideration of changes to traffic regulation orders pdf icon PDF 75 KB

To consider the report of Richard Moore – Head of Transport & Environment.

 

(Appendix 2 – Consultation responses to follow)

Additional documents:

Minutes:

Richard Moore, Head of Transportation and Environment, introduced the report which detailed proposals in the mid-year Parking Review for changes to parking restrictions. The Forum made comments and the officer gave points of clarification where necessary. During the course of the meeting those proposals which were debated were proposed, seconded and when put to a vote agreed.

 

RECOMMENDED (to the Joint Transportation Board) that: action be taken on the following proposals as indicated below:

 

 

Parking Proposal

Action

Voting Record

For

Against

Abstain

Item 1050 Rose Lane

Implement as advertised

9

0

0

Item 1500 Wife of Bath Hill  

 

Amend as per the officer recommendation and implement

9

0

0

 Item 2250 Hever Place and Wichling Close

 

Implement as advertised

8

0

1

 

 

6.

Monitoring Sheet pdf icon PDF 47 KB

Updates relating to recommendations of previous Forum meetings are contained in the monitoring sheet to note.

Minutes:

Councillors were advised that the ‘Preparation for the integrated transport hub discussion’ item which had previously been discussed by the Canterbury Forum had been referred to the Regeneration and Property Committee for consideration on 26 September 2019.

 

Councillors remained concerned about cycling in the High Street and it was AGREED by the Forum that the Chairman would again write to food delivery companies highlighting safety concerns. A suggestion was made that a registration system should be introduced for bicycles used by food delivery companies.

 

The monitoring sheet was NOTED.

7.

Question and answer session

This item will last a maximum of 20 minutes.

Minutes:

Richard Norman addressed the Forum and asked councillors if they could seek answers to the following questions:

 

1.    The planning application to extend the Wincheap Park and Rise claims that an additional 300 parking spaces were needed in that location, what is the calculation based on?  Was it based on future trends and does it take any account of the need to reduce car use?

2.    How was the decision made to submit the current planning application?  Who made the decision and by what basis were the consultants instructed, reports prepared and the application submitted?

3.    Was the application discussed with councillors at any stage.

4.    Have there been any discussions regarding possible alternative sites for the extension of the Park and Ride?

 

Tricia Marshall, Deputy Chief Executive advised councillors that discussions surrounding a current planning application were outside the terms of reference of the Forum and should not be discussed.

 

A number of councillors expressed concern that the item was not being fully discussed by committee before a planning application was made and it was agreed that the questions asked by Mr Norman should be referred to the Regeneration and Property Committee for discussion.

8.

Future agenda items

To note the following items for future meetings of the Forum and to discuss possible items for the coming year:

 

·         St George’s Street, Canterbury

·         Litter and flytipping

·         Graffiti, A boards and subways

·         Annual parking Review - March

 

(Local Plan Review previously appeared on this list but has been removed. There will be a formal approach to the Local Plan consultation which will be considered by Policy and Resources Committee in the autumn.)

 

Councillors and members of the public can request items to be included on future agendas by email democracy@canterbury.gov.uk

 

To see items requested in the past and what happened with those please visit the Forum webpage here.

Minutes:

The future agenda items were noted, with the following suggestions added:

·         Christmas attractions (for the November meeting advising what was on in Canterbury over the Christmas period this year, and for the March meeting to discuss future Christmas attractions).

·         The future of Canterbury Castle

9.

Date of next meeting

7 pm, Monday 18 November 2019.

Minutes:

6.30 pm, Monday 18 November 2019.

10.

Any other urgent business to be heard in public

Minutes:

There was no discussion under this item.

11.

Any other urgent business to be heard following the exclusion of the press and public

It will be necessary to pass a resolution to exclude the press and public before business can be taken under this item.

Minutes:

There was no discussion under this item.