Agenda, decisions and draft minutes

Venue: The Guildhall, St Peter's Place, Canterbury

Contact: Pippa Tritton  01227 862 009 Email: democracy@canterbury.gov.uk

Items
No. Item

352.

Apologies for absence

Councillor Howes.

Minutes:

Apologies for absence were received from Councillors Howes and M Jones-Roberts.

353.

Substitute Councillors

Minutes:

Councillor I Stockley was present as a substitute for Councillor Howes.

354.

Declaration of any interests

TO RECEIVE any declarations for the following in so far as they relate to the business for the meeting:-

 

a.       Disclosable Pecuniary Interests

b.       Other Significant Interests (what were previously thought of as non-pecuniary Prejudicial interests)

c.       Voluntary Announcements of Other Interests

 

Voluntary Announcements of Other Interests not required to be disclosed as DPI’s or OSI’s, ie announcements made for transparency reasons alone, such as:

         Membership of outside bodies that have made representations on agenda items, or

         Where a Councillor knows a person involved, but does not have a close association with that person, or

         Where an item would affect the well-being of a Councillor, relative, close associate, employer, etc but not his/her financial position.

 

[Note: an effect on the financial position of a Councillor, relative, close associate, employer, etc; OR an application made by a Councillor, relative, close associate, employer, etc, would both probably constitute either an OSI or in some cases a DPI].

 

Minutes:

In relation to Item 7, Strategic Grants 2020/21, the following declarations were made:

 

Councillor Flack made a voluntary announcement that her son had recently been appointed as Chief Executive of RedZebra.

Councillor Chris Cornell made a voluntary announcement that he was a trustee of Whitstable Community Centre which had previously received strategic grants funding.

Councillor Jean Butcher made a voluntary announcement that she was a trustee of Northgate Community Centre.

Councillor Ian Stockley made a voluntary announcement that he was a trustee of the Seaside Museum Herne Bay.

Councillor Baker made a voluntary announcement that he was a trustee of Whitstable Castle.

355.

Minutes of the meeting held on 26 June 2019 pdf icon PDF 82 KB

TO CONFIRM as a true record.

Minutes:

The minutes of the meeting dated 26 June 2019 were agreed and signed as a true record.

356.

Public participation

The Chairman to report any requests from members of the public who have given notice that they wish to speak on any item on the agenda.  The public must give notice to Democratic Services by 12.30pm on the working day before the meeting.

Minutes:

There were no public speakers for the meeting.

357.

Youth Activities Working Group pdf icon PDF 99 KB

TO CONSIDER the report of Suzi Wakeham, Director of Community Services

Additional documents:

Decision:

That the terms of reference for the councillor Youth Activities Working Group be agreed.

 

Reason for the decision: Agreeing the terms of reference allows the working group to progress its agenda.

 

Minutes:

Suzi Wakeham, Director of Community Services introduced the Youth Activities Working Group report and advised that it was seeking approval for the working group’s terms of reference. 

 

Councillors made a number of comments and welcomed the formation of the cross-party working group.

 

Two options were available for councillors:

 

Option 1 – To approve the terms of reference.

Option 2 – Not to approve the terms of reference.

 

Option 1 was proposed, seconded and when put to a vote unanimously agreed.

 

RESOLVED – That the terms of reference for the councillor Youth Activities Working Group be agreed.

 

Record of voting:

 

For the proposal (10) Baker, Butcher, Clark, Carnac, Cornell, Dawkins, Flack, Maslin, Sole, I Stockley.

Against/absent/abstained (0)

 

Reason for the decision: Agreeing the terms of reference allows the working group to progress its agenda.

 

358.

Strategic Grants 2020/21 pdf icon PDF 85 KB

TO CONSIDER the report of David Ford, Director of Commissioned Services.

 

(Councillors are asked to note the confidential appendix when discussing this item.)

Minutes:

Andrew Smith, External Development & Events Manager presented the report which sets out the recommendations for the Strategic Grants Panel for the priorities for the Strategic Grants Fund for 2020/21.

 

He explained that Strategic Grants offer not for profit organisations the opportunity to apply for up to £30,000 to deliver strategically important projects and services to residents within the district.

 

The panel had recommended the following priorities as set out in option one of the report:

·         Alleviating deprivation across district residents

·         Contributing to the good health & wellbeing for all district residents

·         Increasing opportunities for young people within the district

 

To complement these priorities the panel was also recommending a number of supporting principles that organisations should demonstrate to some degree in their applications in conjunction with the priorities above.

 

·         User led service design and effective engagement that promotes involvement at a grass roots level.

·         Prevention based activities that address negative issues before they escalate in scale and scope.

·         Developing the core life skills of all residents within the district.

·         Financially sustainable projects and services.

·         Sharing learning with other local organisations.

·         Encouraging community engagement and social cohesion (across the district)

·         Delivering environmentally sustainable projects where practical

 

He added that if agreed the Strategic Grants Programme would launch early October and close on 18 November 2019.  Workshops and face to face support would be offered to organisations during this period.  The Strategic Grants Panel would meet again in December and recommendations for funding awards would be brought to the Community Committee on 22 January 2020.

 

Future discussion of this item occurred after the exclusion of the press and public and the decision for this item is detailed under Minute 466.

 

 

 

 

 

 

359.

Date of next meeting

7 pm, Wednesday 27 November 2019.

Minutes:

7 pm, Wednesday 27 November 2019.

360.

Any other urgent business to be dealt with in public

Minutes:

There was no other urgent business to be dealt with in public.

361.

Exclusion of the Press and Public

TO RESOLVE – That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items of business on the grounds that there would be disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act or the Freedom of Information Act or both.

362.

Strategic Grants - confidential appendix

(The information contained here is exempt from being published because its disclosure is likely to prejudice the commercial interest of both the Council and other bodies (s. 43 Freedom of Information Act 2000). The Council considers that at present the public interest in maintaining the exemption outweighs the public interest in disclosing it. Paragraph 3 of schedule 12A of the Local Government Act 1972 also applies.)

 

 

TO NOTE the confidential appendix relating to Item  on the agenda.

Decision:

 

That Option 1 – to accept the recommendations for the Strategic Grants Panel that the key priorities for the Strategic Grants 2020 are:

·        Alleviating deprivation across district residents

·        Contributing to the good health and wellbeing for all district residents.

·        Increasing opportunities for young people within the district

 

and that the supporting principles for the Strategic Grants 2020 are:

·        User led service design and effective engagement that promotes involvement at a grass roots level.

·        Prevention based activities that address negative issues before they escalate in scale and scope.

·        Developing the core life skills of all residents within the district.

·        Financially sustainable projects and services.

·        Sharing learning with other local organisations.

·        Encouraging community engagement and social cohesion (across the district).

·        Delivering environmentally sustainable projects where practical.

 

Reason for the decision: The decision provides the grants programme with an appropriate level of focus.  The supporting principles to the grants programme assist in ensuring the quality and effectiveness of the projects and services funded through the programme.

Minutes:

Councillors raised a number of queries and the External Development & Events Manager responded and provided points of clarification where necessary.

 

The officer and Strategic Grants Panel were thanked by the committee for their work on this.

 

Councillors were informed there were three options available to them:

 

Option 1 – To accept the nominations of the Strategic Grants Panel (recommended).

Option 2 – To not accept the recommendations of the Strategic Grants Panel

Option 3 – To amend the recommendations of the Strategic Grants Panel.

 

Option 1 was proposed, seconded and when put to a vote unanimously agreed.

 

RESOLVED – That Option 1 – to accept the recommendations for the Strategic Grants Panel that the key priorities for the Strategic Grants 2020 are:

·        Alleviating deprivation across district residents

·        Contributing to the good health and wellbeing for all district residents.

·        Increasing opportunities for young people within the district

 

and that the supporting principles for the Strategic Grants 2020 are:

·        User led service design and effective engagement that promotes involvement at a grass roots level.

·        Prevention based activities that address negative issues before they escalate in scale and scope.

·        Developing the core life skills of all residents within the district.

·        Financially sustainable projects and services.

·        Sharing learning with other local organisations.

·        Encouraging community engagement and social cohesion (across the district).

·        Delivering environmentally sustainable projects where practical.

 

Record of voting

 

For the proposal (10) Baker, Butcher, Clark, Carnac, Cornell, Dawkins, Flack, Maslin, Sole, I Stockley.

Against/absent/abstained (0)

 

Reason for the decision: The decision provides the grants programme with an appropriate level of focus.  The supporting principles to the grants programme assist in ensuring the quality and effectiveness of the projects and services funded through the programme.

363.

Any other urgent business which falls under the exempt provisions of the Local Government Act 1972 or the Freedom of Information Act 2000 or both

Minutes:

There was no other urgent business to be dealt with.