Agenda and draft minutes

Venue: The Guildhall, St Peter's Place, Canterbury

Contact: Josie Newman  01227 862 009 Email: democracy@canterbury.gov.uk

Items
No. Item

724.

Apologies for absence

Minutes:

There were no apologies for absence.

725.

Substitute Councillors

Minutes:

There were no substitutes for the meeting.

726.

Declaration of any interests

TO RECEIVE any declarations for the following in so far as they relate to the business for the meeting:-

 

  1. Disclosable Pecuniary Interests
  2. Other Significant Interests (what were previously thought of as non-pecuniary Prejudicial interests)
  3. Voluntary Announcements of Other Interests

 

Voluntary Announcements of Other Interests not required to be disclosed as DPI’s or OSI’s, ie announcements made for transparency reasons alone, such as:

·        Membership of outside bodies that have made representations on agenda items, or

·        Where a Councillor knows a person involved, but does not have a close association with that person, or

·        Where an item would affect the well-being of a Member, relative, close associate, employer, etc but not his/her financial position.

 

[Note: an effect on the financial position of a Councillor, relative, close associate, employer, etc; OR an application made by a Councillor, relative, close associate, employer, etc, would both probably constitute either an OSI or in some cases a DPI].

 

 

Minutes:

The following voluntary announcements were made:

·         Councillor Clarke was a governor of St Alphege Infants School which was near one of the car parks affected by one of the paring proposals.

·         Councillor Edwards had connections with a number of charities who may apply to a grant fund included in the budget

·         Councillor Fitter-Harding had an interest in a business which issued hotel permits, it was not materially affected by the proposals so he would participate in the item but not speak on that specific matter

·         Councillor R Thomas was a Kent County Councillor, a member of the Friends of Canterbury Castle and a Trustee of Active Life. All organisations were mentioned in the detailed budget documents.

·         Councillor Cook was also a Kent County Councillor.

·         Councillor Jones-Roberts was voluntary fee payer of the Canterbury Business Improvement District who were speaking at the meeting in regard to the parking proposals.

·         Councillor Glover was Trustee of Whitstable Castle who were named in the detailed budget documents.

 

727.

Public participation

Members of the public may speak on any item on the agenda, for a maximum of three minutes, provided that notification has been given to Democratic Services by 12.30pm on the working day before the meeting.

Minutes:

There were eight speakers registered to speak on seven of the items. They were heard before consideration of the relevant agenda items; parking charges, park and ride, shopfront, public art, corporate plan, performance and climate change partnership.

 

728.

Minutes of the meetings held on 4 and 20 December 2019 and 8 January 2020 pdf icon PDF 94 KB

TO CONFIRM as a true record.

Additional documents:

Minutes:

The minutes of the meetings held on 4 and 20 December 2019 and 8 January 2020 were confirmed as a true record by general assent.

729.

Proposed Changes to Charges and Conditions in Council Car Parks pdf icon PDF 113 KB

TO CONSIDER the report of the Head of Transportation and Environment.

Additional documents:

Minutes:

(The following members of the public addressed the committee prior to the consideration of the item; Simon Cook, Lisa Carlson on behalf of the Canterbury BID, Councillor Eden-Green, Ken Hammond, Debbie Stapel.)

 

The Head of Transportation and Environment introduced the report which set out a number of proposed changes to the Off Street Parking Places Order (OSPPO) which had been subject to public consultation. The results of the public consultation and the recommendations of the Regeneration and Property Committee, who considered the recommendations of the area forums, were set out in the report. The officer made the following additional comments in response to the public speakers:

 

  1. The Committee had approved the proposals for public consultation in November 2019.
  2. It was good practice to get a view from external experts on the council’s charges from time to time.
  3. Improving the park and ride service to encourage more uptake required the income generation as set out in the proposals.

 

A number of amendments to the parking proposals were proposed and seconded these were circulated to the meeting as follows:

 

Amendment to the proposals advertised

Cost of proposals in £1000

William Street Herne Bay minimum payment should be increased to the equivalent 30 minute tariff rate (as opposed to the 1 hour tariff)

8.0

Morning free parking in Whitstable to be retained

24.0

Evening free parking in Herne Bay to be retained

12.0

Faith and community permits to be retained

1.8

No charges to be introduced at Hampton, Swalecliffe Avenue, Ocean Drive, Reculver Drive car parks

8.0

Total parking changes

53.8

The following proposals related to the general fund budget and were proposed to mitigate for the impact of the proposed changes to the parking budget:

Reductions in expenditure and increases in income

Rosemary Lane car park to stay open to January 2021

-12.3

Do not implement growth bid - Herne Bay High Street Purple sacks - options 2 - higher grade purple sacks

-5.0

Do not implement  growth bid - Herne Bay High Street Purple sacks - option 3 addition collection at 6am

-36.5

Add an income target of £45,000 to the climate change officer post

-45.0

Total reductions/increased income

-98.8

Additional expenditure

Add additional £45,000 expenditure for a planning enforcement officer 

45.0

Net position

0.0

 

The Committee debated the proposals and amendments and the Deputy Chief Executive and the Head of Transportation and Environment gave points of clarification where necessary. Councillors were concerned about the effect of parking proposals on local businesses and the need to achieve a balanced budget whilst also making gains towards the council’s carbon reduction target.

 

The following options were set out in the report:

 

a. That the proposals are implemented in accordance with recommendations (a) - (e) in

this report.

b. That changes are made to any of the other proposals that have been advertised noting that changes can only be made that are less restrictive in nature otherwise a new proposal would need to be advertised.

c. That none of the proposals are implemented  ...  view the full minutes text for item 729.

730.

Park and Ride Contract pdf icon PDF 87 KB

TO CONSIDER the report of the Head of Transportation and Environment.

 

Additional documents:

Minutes:

(Graham Harrison, a member of the public spoke to the Committee prior to its consideration of the item.)

 

The Head of Transportation and Environment introduced the report which summarised the key aspects of the proposed specification for the next park and ride contract and sought authority to start the tender process.

 

The recommendations in the report were proposed, seconded and the councillors debated the matter. The Head of Transportation and the Environment gave points of clarification where needed.

 

The debate included recognition that the new contract would be more expensive in order to provide enhanced services, including measures proposed to contribute towards the council’s carbon emissions reduction target and that the budget on the agenda was designed to reflect this. The tender process and assessment would be very important for the sustainability of the contract going forward.

 

RESOLVED:

 

(a) That a formal tender process is undertaken in line with the resolutions of the Regeneration and Property Committee.

 

(b) That the Head of Transportation and Environment is given delegated authority to appoint a contractor, provided the total contract sum is within the proposed 2020/21 budget provision, in consultation with the Chair of the Policy and Resources Committee.

 

Reason for the decision: A competitive tender process is needed for the new contract. Flexibility would be built into the process to enable the council to make decisions on fuel type and other service improvements once the tenders have been returned and evaluated.

 

Record of the voting -

For the proposal (9): Councillors Clark, Cook, Dekker, Dixey, Fitter-Harding, Glover, L.Jones-Roberts, R.Thomas and Todd

Against the proposal (3): Councillors Baldock, Edwards and Kenny

Abstaining from the proposal (1): Councillor Ricketts

731.

Shop Front Supplementary Planning Document (Consultation) pdf icon PDF 72 KB

TO CONSIDER the report of the Head of Planning.

Additional documents:

Minutes:

(Jan Pahl on behalf of the Canterbury Society and Councillor Eden-Green spoke prior to the consideration of the item.)

 

The Planning Manager (Planning Policy & Heritage) introduced the draft Shopfront Design Supplementary Planning Document (SPD) which provided guidance to owners and designers regarding changes to shopfronts and advertisements. It refreshed the existing Canterbury City Council Shopfront Design Supplementary Planning Guidance. The Committee were asked to approve the new draft for public consultation. The officer drew attention to the the request for a six week consultation rather than the legal minimum of four.

 

The options in the report were set out as follows:

·         Consult on the draft

·         Not consult on draft

·         Amend draft prior to consultation

 

The Committee members made comments in support of the document and the recommendation in the report was proposed, seconded and when put to a vote agreed.

 

RESOLVED: That the draft Shopfront Design SPD be approved for public consultation.

 

Reason for the decision: The draft SPD provides more detailed design guidance which supports the implementation of the Canterbury District Local Plan (Adopted 2017) and refreshes the previous Shopfront Design SPG. There is a legal requirement to consult on SPDs.

 

Record of the voting -

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover,L. Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

732.

Canterbury District Community Infrastructure Levy (CIL): Charging Schedule pdf icon PDF 98 KB

TO CONSIDER the report of the Head of Planning.

Additional documents:

Minutes:

The Team Leader (Planning Policy) introduced the report and outlined the process the charging schedule had been through with public consultations and examination by the planning inspector. The CIL would raise funding from developments which could be used towards the delivery of identified infrastructure projects.

 

The Committee members made comments in support of the schedule and the potential to use future income under the scheme to secure open spaces was discussed. The recommendation in the report was proposed, seconded and when put to a vote agreed.

 

RECOMMENDED to full council:

 

  1. The Charging Schedule (Appendix A) be approved and to take effect on 1 April 2020.
  2. The Infrastructure List (Appendix B) and the Instalments and Payment in Kind Policy (Appendix C) be approved and to take effect on 1 April 2020.
  3. The arrangements agreed with the Kent County Council set out within the report be noted.
  4. The requirement to publish an Infrastructure Funding Statement by 31 December 2020 be noted.

 

Reasons for recommendations: The introduction of the CIL will support the delivery of the Local Plan, through raising additional monies to support the delivery of infrastructure. The Examiner’s report concludes that the charging rates can be introduced without putting the delivery of the Local Plan at risk. Implementing the CIL from 1 April 2020 will provide reasonable advance notice to applicants.

 

Record of the voting - 

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L. Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

 

733.

Public Art Policy pdf icon PDF 121 KB

TO CONSIDER the Head of Commercial and Cultural Development

Minutes:

(Councillor Eden-Green spoke prior to the consideration of the item.)

 

The Commissioning Projects Officer introduced the report which introduced the draft Canterbury Public Art Policy which had been developed to clarify and explain the role and expectations of Canterbury City Council in the public art process.

 

Options were set out in the report as follows:

 

  • To adopt the draft Public Arts Policy
  • To adopt the draft Public Arts Policy with amendments
  • Not to adopt the draft Public Arts Policy

 

The Committee members made comments in support of the document and discussed the potential for councillors involvement. It was proposed that the policy be adopted subject to councillor involvement with the panel. This was seconded and when put to a vote agreed.

 

RESOLVED: To adopt the draft Canterbury Public Arts Policy subject to councillor involvement with the panel.

 

Reason for the decision: The Policy formalises the Council’s approach to public art with the aim of providing guidance and ensuring consistency of approach in encouraging and responding to requests for public art installations across the Council. This also means that the Council will maintain a list of known public art installations to ensure they are adequately maintained and insured and decommissioned where appropriate.

 

Record of the voting -

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L.Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

 

734.

Corporate Plan Review - Consultation pdf icon PDF 57 KB

TO CONSIDER the report of the Chief Executive

Additional documents:

Minutes:

(Councillor Eden-Green spoke prior to the consideration of the item.)

 

The Chairman drew attention to the supplement for the meeting.

 

The Head of Digital Transformation and Policy introduced the report which explained that the current Corporate Plan expires in March 2020 and therefore a draft Corporate Plan, 2020-2022 has been developed to replace it. As a significant district-wide document, setting the policy framework for the way the council delivers services, the Committee were asked to approve the document for consultation with all residents, businesses and stakeholders.

 

Options were set out in the report as follows:

  • To approve the draft Corporate Plan 2020-2022 for consultation between Monday 10 February until 5pm on Monday 23 March 2020.
  • To approve the new Corporate Plan period as 2020-2022.
  • To not approve the draft Corporate Plan 2020-2022, and so not to start consultation.

 

The Committee members made comments about the draft plan and acknowledged the importance of the public consultation. The recommendations in the report were proposed, seconded and when put to a vote agreed.

 

RESOLVED: 

A.            The new Corporate Plan be a two-year plan, running from April 2020 to March 2022.

B.            That the draft Corporate Plan, as shown in Appendix 1, be released for consultation.

 

RECOMMENDED to full council: That the council consults the draft Corporate Plan for a period of six weeks rather than 12 weeks, as set out in the constitution.

 

Reasons for the decision: The council is required to develop and adopt a new Corporate Plan for April 2020. As a new strategic policy document for the council, there is a duty to consult to ensure that the new Plan is targeted at meeting the needs of residents, businesses and stakeholders.

 

Record of the voting - 

For the proposal (12): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L.Jones-Roberts, Kenny, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (1): Councillor Ricketts

 

735.

Half year performance report pdf icon PDF 115 KB

TO NOTE the report of the Head of Commercial and Cultural Development.

Additional documents:

Minutes:

(Councillor Eden-Green spoke prior to the consideration of the item.)

 

The Commissioning and Performance Manager introduced the report which provides an analysis of the council’s half-year performance (1 April – 30 September 2019) as set out in the council’s Corporate Plan 2016 - 2020.

 

The councillors made comments regarding the report and the Chief Executive and Director of Commissioned Services gave points of clarification. Points were made including the following:

 

  1. It was important for the council to analyse its own performance, report successes and issues to councillors and address issues identifies.
  2. The key performance indicators were set by councillors as part of the Corporate Plan process
  3. KPIs must be set carefully to ensure they monitor the services effectively. There was concern that some of the current KPIs in regard to the waste collection and street cleansing contract  were not reflective of perceived performance across the district.

 

The report was noted by general assent.

 

736.

Pay Award 2020/21 pdf icon PDF 73 KB

TO CONSIDER the report of the Head of Digital Transformation and Policy and Deputy Chief Executive.

Additional documents:

Minutes:

The Head of Digital Transformation and Policy introduced the report which explained that the Council negotiates its annual staff pay award with Unison, the Council’s recognised trade union. As the Council and union were unable to come to an agreement the Pay Review Board had considered the matter and made their recommendation. The report provided the officer recommended position following the meeting of the Pay Review Board.

 

The options in the report were set out as follows:

·         To recommend an average pay award of 2%, with a minimum increase of £500 for those earning £29,000 or less and 1.8% for those earning more than £29,001(pro rata for part time staff)

·         To recommend a 2020/21 pay award of 5%, and reduction in working hours from 37 to 35 with no loss of pay, and an increase in annual leave entitlement of 2 days per year, pro rata for all grades 15 and below.

·         To recommend a 2020/21 pay award of 1.5%

 

The recommendations in the report were proposed, seconded and when put to a vote agreed.

 

RECOMMENDED to Full Council: 

A.    An average pay award of 2%, with a minimum increase of £500 for those earning £29,000 or less and 1.8% for those earning more than £29,001(pro rata for part time staff) from 1 April 2020;

B.    that the minimum pay level is increased to the new living wage foundation living wage of £9.30 from 1 April 2020;

C.   That the council undertakes a review into the advantages and disadvantages of applying a change to the weekly working hours from 37 to 35 and reports back to the Pay Review Board in autumn 2020;

D.   That the council rejects Unison’s request to grant additional leave to grades 15 and below;

E.    That the Pay Review Board meets earlier in the year to consider pay caward claims to enable recommendations to form a part of the budget setting process;

F.    That the council applies the final National Joint Council pay award position if this is greater than the adopted position, backdated to April 2020

 

Reason for the recommendations: An average 2% pay increase and applying the Living Wage Foundation’s national living wage award increase of just over 3% to those on the current Living Wage Foundation’s National Living Wage ensures that the Council continues to invest in its staff, whilst also meeting the challenges of a difficult ongoing financial environment for the Council. 

 

Record of the voting - 

 

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L.Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

 

737.

Pay Policy Statement 2020/21 pdf icon PDF 70 KB

TO CONSIDER the report of the Head of Digital Transformation and Policy.

Additional documents:

Minutes:

The Head of Digital Transformation and Policy introduced the report which explained that Section 38(1) of the Localism Act 2011 required the council to adopt a Pay Policy each year. The report introduced the draft policy and sought the Committees endorsement.

 

The recommendations in the report were proposed, seconded and when put to a vote agreed.

 

RECOMMENDED to Council: That the Pay Policy Statement for 2020/21 be adopted.

 

Reasons for the recommendation: The policy must be approved formally by the Council by the end of March each year, but can be amended in-year.

 

Record of the voting -

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L.Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

 

738.

Treasury Management, Capital and Investment Strategy 2020/21 pdf icon PDF 85 KB

TO CONSIDER the report of the Director of Finance and Procurement.

Additional documents:

Minutes:

The Director of Finance and Procurement introduced the report which advised the council on the Strategies to be adopted for Treasury Management, Capital and Investments for 2020/21 including approval of the Prudential Borrowing Limits for 2020/21 – 2022/23 and the policy on Minimum Revenue Provision.

 

The recommendations in the report were proposed, seconded and when put to a vote agreed.

 

RECOMMENDED (Full Council):

1.    That the attached Treasury Management Strategy including the Minimum Revenue Provision policy for 2020/21 be approved;

2.    That the attached Capital Strategy for 2020/21 be approved;

3.    That the attached Investment strategy for 2020/21 be approved.

 

Reason for the recommendations: The council should have a treasury management, capital and investment strategies agreed prior to the start of the financial year and this strategy is designed to ensure that the council is complying with best practice.

 

Record of the voting -

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L.Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

739.

Treasury Management Monitoring Report 2019/20 - half year report pdf icon PDF 102 KB

TO NOTE the report of the Director of Finance and Procurement.

Minutes:

The Director of Finance and Procurement introduced the report which detailed the results of the council’s treasury management activities in the first 6 months of the financial year ending 31 March 2020. The officer drew attention to the fact that the council had needed to borrow less during the course of the year than originally forecast.

 

The Committee NOTED the report by general assent.

740.

Housing Revenue Account budget 2020/21 pdf icon PDF 109 KB

TO CONSIDER the report of the Deputy Chief Executive.

Additional documents:

Minutes:

The Deputy Chief Executive introduced which set out proposals for the revenue and

capital budgets of the Housing Revenue Account (HRA) for 2020/21. Overall expenditure in 2020/21 was projected to exceed income by £525,000. The shortfall would be met from the

HRA’s working balances.

 

The following options were set out in the report:

 

  • To recommend the housing revenue and capital budget as set out in appendices A-C. 
  • To amend the housing revenue and capital budget. 
  • Not to recommend the housing revenue and capital budget. 

 

The Chairman reminded the Committee that significant changes to the housing service were expected and that the budget may need to be revisited in the light of those.

 

RECOMMENDED to Council: The approval of the Housing Revenue Account revenue and capital budgets set out in the appendices A to C of the committee report.

 

Reasons for the recommendations: The proposals ensures that the council can continue to provide

services to vulnerable tenants and meet its legal responsibilities as a landlord. The budget is based on the most robust data currently available to the council.

 

Record of the voting -

For the proposal (12): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, L.Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

Not present for the voting (1): Councillor Glover

 

741.

General Fund Revenue and Capital Budgets 2020/21 pdf icon PDF 191 KB

TO CONSIDER the report of the Deputy Chief Executive.

 

Additional documents:

Minutes:

The Deputy Chief Executive introduced the report which set out the General Fund Revenue and Capital Budgets and builds on the budget strategy set out in November 2019. It set out the issues that needed to be considered in order to determine the budget requirement and council tax level for 2020/21 and the financial plan to 2023/24. It updated councillors on new information received since November, including the recommendation from the Community Committee about charging for green waste. The report also set out the risks and uncertainties associated with the budget including the achievement of planned savings as well as considering the adequacy of reserves. 

 

The councillors debated the recommendations set out in the report and the Chief Executive and Deputy Chief Executive gave points of RISE programme would result in intended costs to the council in the future.

 

The Chief Executive outlined the process behind the formation of the budget proposals and the councillors were reminded of the briefing they received on the budget proposals before they were considered for public consultation in November 2019.

 

The Deputy Chief Executive explained that in their assessment of risk was based on the entire corporate budget. Given the range of services, and the potential for things outside of the council control to impact the services, some pluses and minus within the overall budget were to be expected. The budget outturn report presented to councillors during the year would highlight these deviations from the budget.

 

The Chairman drew attention to the amendments proposed and agreed by vote under minute 729.

 

The recommendations in the report were proposed, seconded and when put to a vote agreed.

 

RECOMMENDED to Full Council:

  1. that the Council approves the net revenue budget amount of £17.464 million for 2020/21 as set out in Appendix 2 subject to the changes set out in recommendations j - o;
  2. that the Council approves a Council Tax for Band D of £216.27 for 2020/21, an increase of £4.95 a year (2.34%) when compared with 2019/20; 
  3. that the Council approves the Financial Plan for 2020/21 to 2023/24 set out in Appendix 2,  subject to the changes set out in recommendations j - o, as the basis for the budget in each of those years;
  4. that, in order to deliver a robust budget in future years, the Council continues to identify further opportunities to generate additional savings and income;
  5. that the movements in reserves set out in Appendices 5 and 6 be approved;
  6. that authority be given to the Chief Executive, Deputy Chief Executive and directors to incur expenditure and otherwise exercise the powers delegated to them in the Constitution in order to implement the capital programme for 2020/21 set out in Appendix 7 including any schemes brought into the programme since the Council meeting in February 2019; 
  7. that, subject to any alterations necessary, the draft capital programme set out in Appendix 7 be adopted as the basis for planning the approved four-year capital budget; 
  8. that the fees and charges set out in Appendix 9  ...  view the full minutes text for item 741.

742.

Council Tax 2020/21 pdf icon PDF 81 KB

TO CONSIDER the report of the Deputy Chief Executive.

Additional documents:

Minutes:

The Deputy Chief Executive introduced the report which explained that the council was required to set the level of Council Tax for the next financial year. The level of Council Tax was determined by the level of spending agreed for the budget. However, the council could not formally agree the council tax level until the Kent and Medway Fire and Rescue had met so the matter would be considered by the meeting of full council on 20 February 2020.

 

RECOMMENDED to full council: That the Council approves the formal resolution based on that set out in Appendix B to set the Council  Tax for 2020/21 and That the Council approves the continuation of the following policies:

a)    that the empty homes discount is 0% for Class C empty properties;

b)    that there is no discount for long term empty properties; and

c)    that Council Tax will be payable in full on second homes. 

d)    That that the long term empty homes premium is charged at 100%.

 

RESOLVED: That, if any of the precepting authorities change their precept figures before Council on 20 February, the Deputy Chief Executive be authorised to present to council a revised resolution.

 

Reason for the decision: Council cannot set its council tax for 2020/21 until Kent County Council (KCC), the Kent Police and Crime Commissioner (KPCC), the Kent and Medway Fire and Rescue Authority (KMFRA) and the parish councils within the district have formally set their precepts.

 

Record of the voting - 

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L. Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

 

743.

Councillor involvement in working group activity pdf icon PDF 86 KB

TO CONSIDER the report of the Head of Corporate Governance.

Additional documents:

Minutes:

The Head of Corporate Government introduced the report which asked the Committee to a request from the Canterbury Forum for a working group on a-board and to consider the future of the sustainable transport forum.

 

The Committee discussed the matters and the Head of Corporate Governance gave points of clarification as necessary. 

 

The following were proposed seconded and when put to a vote agreed - 

 

RESOLVED:

 

  1. That the Chief Executive be given delegated authority to negotiate with Kent County Council to achieve enforcement of a-boards.
  2. The removal from the list of the Review of Polling Districts and Places Group
  3. That the Sustainable Transport Forum continues.

 

Reasons for the decisions: There was a view that there may be further work for the Seaside Byelaw working group to do. The matter of A-boards had been considered many times and was a matter for the county council - the Chief Executive would discuss the matter with KCC and report back. The Sustainable Transport Forum was a useful group for offices to consult with particularly considering the council's commitment to climate change.

 

Record of the voting - 

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L. Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

 

744.

East Kent Housing update pdf icon PDF 60 KB

TO CONSIDER the update from the Chief Executive

 

Minutes:

The Chief Executive advised the Committee that a report would be submitted to the Committee for its meeting on 20 February 2020 was NOTED by general assent.

745.

Climate Change Partnership Board pdf icon PDF 88 KB

TO CONSIDER the report of the Deputy Chief Executive.

 

 

Additional documents:

Minutes:

A.    The approval of the setting up of a Climate Change Partnership Board and to adopt the proposed make up of the Board as set out in the report;

B.    That the CCC representation on the Board be decided by the Chief Executive in consultation with the group leaders;

C.   That the Deputy Chief Executive be given delegated authority to add further members to the Board in consultation with the Board.

 

Reasons for the decisions: They provide a practical approach to setting up a forum to challenge and reduce carbon emissions across the District and is supported by the Climate Change Councillor Working Group.  

 

746.

References from Committees and Area Forums

Minutes:

There were no further reference for the Committee to consider.

747.

Date of next meeting

Special meeting 6pm 20 February 2020 in the Guildhall, St Peter’s Place, Canterbury and next ordinary meeting 7pm 22 April 2020 also in the Guildhall.

Minutes:

Special meeting 6 pm, 20 February 2020 and next ordinary meeting 7 pm, 22 April 2020, both in the Guildhall.

748.

Any other urgent business to be dealt with in public

Minutes:

There was no urgent business for the meeting.

749.

Any other urgent business which falls under the exempt provisions of the Local Government Act 1972 or the Freedom of Information Act 2000 or both

Minutes:

           

There was no urgent business for the meeting