Decisions

Decisions published

08/01/2020 - Report back on notice of motion: Digital services (minute 542) ref: 928    For Determination

Proposed: Cllr Eden-Green
Seconded: Cllr Ricketts

We require that basic council services are equally available by non digital means for those requiring them and who are currently denied such access

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

That the Council note the responses to the Notice of Motion by the Policy and Resources Committee at Minute No. 542 (2019/20).  

 

Wards affected: (All Wards);

Lead officer: Peter Davies


08/01/2020 - Council Tax Base ref: 925    Information Only

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

That a) that amount calculated by Canterbury City Council as its Council Tax base for the whole area for 2020/21 shall be 51,300.41 

b) that the amount calculated by Canterbury City Council as the Council Tax base for 2020/21 for the calculation of local precepts is as set out in column 3 of the agenda.. 

c) that any expenses incurred by the Council in performing in part of its area a function performed elsewhere in its area by a parish council shall not be treated as special expenses for the purposes of section 35 of the Local Government Finance Act 1992.

 

 

Wards affected: (All Wards);

Lead officer: Tricia Marshall


08/01/2020 - Council Tax Support Scheme 2020/21 onwards (minute 538) ref: 924    Information Only

Approval of final scheme after consultation

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

That the revised Council Tax Support scheme for 2020/21 be implemented as set out in the report to the 4 December 2019 Policy and Resources Committee meeting and that details of hardship arrangements be shared at future group leaders meetings.

 

Wards affected: (All Wards);

Lead officer: Tricia Marshall


08/01/2020 - Draft General Fund budget 2020/21 (minute 469) ref: 921    Information Only

Approval of the draft budget for consultation

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

RESOLVED - That officers be given authority to put into effect the measures required to achieve the service savings and reductions contained within the 2020/21 proposals, in order that the savings begin to accrue from as early as possible in 2020/21, subject to implementation of the measures only becoming effective if the measures are approved in the budget in February 202

 

 

Wards affected: (All Wards);

Lead officer: Tricia Marshall


08/01/2020 - Community Committee - 27 November 2019 ref: 931    Recommendations Approved

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

That the minutes of the meeting above be received.


08/01/2020 - Whitstable Harbour Board - 15 November 2019 ref: 934    Recommendations Approved

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

That the minutes of the meeting above be received.

 


08/01/2020 - Minutes of the council meeting held on 17 October 2019 ref: 929    Recommendations Approved

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

that the minutes of the meeting above be received.

 

 


08/01/2020 - Audit Committee - 10 October 2019 ref: 930    Recommendations Approved

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

That the minutes of the meeting above be received.

 


08/01/2020 - Seaside byelaws (Minute 523) ref: 923    Information Only

Consideration of the recommendations of the Seaside Byelaws Task and Finish Group

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

 

RESOLVED - That the findings of the Review be accepted and that the amendments 

to the Byelaws proposed by the Seaside Byelaws Task and Finish Group be approved.

 

Wards affected: Beltinge; Gorrell; Heron; Reculver; Seasalter; Swalecliffe; Tankerton; West Bay;

Lead officer: Matthew Young


08/01/2020 - Policy and Resources Committee - 9 October, 13 November and 4 December 2019 ref: 932    Recommendations Approved

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

That the minutes of the meeting above be received.

 


08/01/2020 - Planning Committee - 17 September, 15 October, 12 November, 10 December 2019 ref: 933    Recommendations Approved

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

That the minutes of the meeting above be received.

 

 


08/01/2020 - Report back on notice of motion: Food poverty councillor champion (Minute 525) ref: 926    For Determination

Proposed by Alan Baldock, seconded by Pat Edwards

Food Poverty exists whenever the availability of nutritionally adequate and safe foods or the ability to acquire acceptable food in socially acceptable ways is limited or uncertain. For many in this district it is principally about affording nutritionally adequate and safe food to make up a healthy diet. This council, mindful of the urgent need locally to tackle hunger and ensure all residents are able to make healthy food choices, endorses the appointment of a Food Poverty Councillor Champion.

The Food Poverty Councillor Champion will provide leadership to improve nutrition and encourage better food choices for those in Food Poverty. Additionally the elimination of hunger in this district must be a key objective for them, utilising engagement with local voluntary groups such as the Canterbury Foodbank and focusing appropriate Canterbury City Councils resources in support of that humanitarian outcome.

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

 

RESOLVED – That the Council note the responses to the Notice of Motion by the Community Committee at Minute No. 525 (2019/20). 

 

Wards affected: (All Wards);

Lead officer: Colin Carmichael


08/01/2020 - Report back on notice of motion: Redefining affordable housing (minute 541) ref: 927    For Determination

Canterbury City Council commits to an urgent review of the definition of ‘affordable’, as used by them in the context of housing and rents, to be completed within the next three months.

It’s new definition (post review) will reflect with greater clarity the real incomes and circumstances of citizens living and working in our authority. Consideration will be given to comparing disposable incomes (rather than mean incomes), additionally median house prices when describing the affordability of property to buy, and setting ‘affordable rents’ as a proportion of median household income rather than market rates.

The revised definition will be adopted by Canterbury City Council, embedded in existing policy and used in the new Corporate Plan and refresh of the Local Plan.

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

That the Council note the responses to the Notice of Motion by the Policy and Resources Committee at Minute No. 541 (2019/20).

 

 

Wards affected: (All Wards);

Lead officer: Colin Carmichael


08/01/2020 - Review of councillor allowances by the East Kent Joint Independent Remuneration Panel (minute 468) ref: 920    Information Only

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

 

That the recommendations of the East Kent Joint Independent Remuneration Panel be accepted, as follows – 

 

a.  That the current Members’ Allowances Scheme for 2019/20 be endorsed subject to a recommendation that the remuneration of the Chair of the Audit Committee be increased from £531.95 to £2659.87.

b. That the limit on the number of Special Responsibility Allowances that could be paid to a single member (excluding the group leaders allowance) be maintained. 

c. That the rate at which the Carers’ Allowance is paid be changed from the National Minimum Wage to the National Living Wage. 

d. That the travel and subsistence allowances should continue to remain in line with HMRC approved rates. 

e. That the current practice of linking increases to councillors allowances to the staff pay award continue until such time as a further review is commissioned.

 

2.   That the council appoints the East Kent Joint Independent Remuneration Panel to undertake reviews of councillor allowances and associated matters for a further four year period expiring 30 November 2023, and that Mr Ken London, be reappointed as the council’s representative on the Panel for the same period.

 

 

Wards affected: (All Wards);

Lead officer: Matthew Archer


08/01/2020 - Cumulative Impact Assessment - Amendment to the policy (minute 521) ref: 922    Information Only

Decision Maker: Council

Made at meeting: 08/01/2020 - Council

Decision published: 12/02/2020

Effective from: 08/01/2020

Decision:

RESOLVED - That the current Special Cumulative Impact Policy be discontinued on 

19 April 2020.

 

 

Wards affected: (All Wards);

Lead officer: Douglas Rattray


05/02/2020 - Climate Change Partnership Board ref: 916    For Determination

Decision Maker: Policy and Resources Committee

Made at meeting: 05/02/2020 - Policy and Resources Committee

Decision published: 11/02/2020

Effective from: 05/02/2020

Decision:

A.    The approval of the setting up of a Climate Change Partnership Board and to adopt the proposed make up of the Board as set out in the report;

B.    That the CCC representation on the Board be decided by the Chief Executive in consultation with the group leaders;

C.   That the Deputy Chief Executive be given delegated authority to add further members to the Board in consultation with the Board.

 

Reasons for the decisions: They provide a practical approach to setting up a forum to challenge and reduce carbon emissions across the District and is supported by the Climate Change Councillor Working Group.  

 

Wards affected: (All Wards);

Lead officer: Tricia Marshall


05/02/2020 - Corporate Plan Review - Consultation ref: 914    For Determination

Decision Maker: Policy and Resources Committee

Made at meeting: 05/02/2020 - Policy and Resources Committee

Decision published: 11/02/2020

Effective from: 05/02/2020

Decision:

(Councillor Eden-Green spoke prior to the consideration of the item.)

 

The Chairman drew attention to the supplement for the meeting.

 

The Head of Digital Transformation and Policy introduced the report which explained that the current Corporate Plan expires in March 2020 and therefore a draft Corporate Plan, 2020-2022 has been developed to replace it. As a significant district-wide document, setting the policy framework for the way the council delivers services, the Committee were asked to approve the document for consultation with all residents, businesses and stakeholders.

 

Options were set out in the report as follows:

  • To approve the draft Corporate Plan 2020-2022 for consultation between Monday 10 February until 5pm on Monday 23 March 2020.
  • To approve the new Corporate Plan period as 2020-2022.
  • To not approve the draft Corporate Plan 2020-2022, and so not to start consultation.

 

The Committee members made comments about the draft plan and acknowledged the importance of the public consultation. The recommendations in the report were proposed, seconded and when put to a vote agreed.

 

RESOLVED: 

A.            The new Corporate Plan be a two-year plan, running from April 2020 to March 2022.

B.            That the draft Corporate Plan, as shown in Appendix 1, be released for consultation.

 

RECOMMENDED to full council: That the council consults the draft Corporate Plan for a period of six weeks rather than 12 weeks, as set out in the constitution.

 

Reasons for the decision: The council is required to develop and adopt a new Corporate Plan for April 2020. As a new strategic policy document for the council, there is a duty to consult to ensure that the new Plan is targeted at meeting the needs of residents, businesses and stakeholders.

 

Record of the voting - 

For the proposal (12): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L.Jones-Roberts, Kenny, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (1): Councillor Ricketts

 

Wards affected: (All Wards);


05/02/2020 - Councillor involvement in working group activity ref: 915    For Determination

Will deal with the -

- idea of working groups being agreed on an annual basis.
- recommendation from the CF that a A Boards working group be created.
- future of the sustainable transport forum

Decision Maker: Policy and Resources Committee

Made at meeting: 05/02/2020 - Policy and Resources Committee

Decision published: 11/02/2020

Effective from: 05/02/2020

Decision:

The Head of Corporate Government introduced the report which asked the Committee to a request from the Canterbury Forum for a working group on a-board and to consider the future of the sustainable transport forum.

 

The Committee discussed the matters and the Head of Corporate Governance gave points of clarification as necessary. 

 

The following were proposed seconded and when put to a vote agreed - 

 

RESOLVED:

 

  1. That the Chief Executive be given delegated authority to negotiate with Kent County Council to achieve enforcement of a-boards.
  2. The removal from the list of the Review of Polling Districts and Places Group
  3. That the Sustainable Transport Forum continues.

 

Reasons for the decisions: There was a view that there may be further work for the Seaside Byelaw working group to do. The matter of A-boards had been considered many times and was a matter for the county council - the Chief Executive would discuss the matter with KCC and report back. The Sustainable Transport Forum was a useful group for offices to consult with particularly considering the council's commitment to climate change.

 

Record of the voting - 

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L. Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

 

Wards affected: (All Wards);

Lead officer: Matthew Archer


05/02/2020 - Shop Front Supplementary Planning Document (Consultation) ref: 918    For Determination

The Policy and Resources Committee approved this for consultation at their meeting 5 February 2020.

Decision Maker: Policy and Resources Committee

Made at meeting: 05/02/2020 - Policy and Resources Committee

Decision published: 11/02/2020

Effective from: 05/02/2020

Decision:

(Jan Pahl on behalf of the Canterbury Society and Councillor Eden-Green spoke prior to the consideration of the item.)

 

The Planning Manager (Planning Policy & Heritage) introduced the draft Shopfront Design Supplementary Planning Document (SPD) which provided guidance to owners and designers regarding changes to shopfronts and advertisements. It refreshed the existing Canterbury City Council Shopfront Design Supplementary Planning Guidance. The Committee were asked to approve the new draft for public consultation. The officer drew attention to the the request for a six week consultation rather than the legal minimum of four.

 

The options in the report were set out as follows:

·         Consult on the draft

·         Not consult on draft

·         Amend draft prior to consultation

 

The Committee members made comments in support of the document and the recommendation in the report was proposed, seconded and when put to a vote agreed.

 

RESOLVED: That the draft Shopfront Design SPD be approved for public consultation.

 

Reason for the decision: The draft SPD provides more detailed design guidance which supports the implementation of the Canterbury District Local Plan (Adopted 2017) and refreshes the previous Shopfront Design SPG. There is a legal requirement to consult on SPDs.

 

Record of the voting -

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover,L. Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

Wards affected: (All Wards);

Lead officer: Karen Britton


05/02/2020 - Public Art Policy ref: 919    For Determination

Decision Maker: Policy and Resources Committee

Made at meeting: 05/02/2020 - Policy and Resources Committee

Decision published: 11/02/2020

Effective from: 05/02/2020

Decision:

(Councillor Eden-Green spoke prior to the consideration of the item.)

 

The Commissioning Projects Officer introduced the report which introduced the draft Canterbury Public Art Policy which had been developed to clarify and explain the role and expectations of Canterbury City Council in the public art process.

 

Options were set out in the report as follows:

 

  • To adopt the draft Public Arts Policy
  • To adopt the draft Public Arts Policy with amendments
  • Not to adopt the draft Public Arts Policy

 

The Committee members made comments in support of the document and discussed the potential for councillors involvement. It was proposed that the policy be adopted subject to councillor involvement with the panel. This was seconded and when put to a vote agreed.

 

RESOLVED: To adopt the draft Canterbury Public Arts Policy subject to councillor involvement with the panel.

 

Reason for the decision: The Policy formalises the Council’s approach to public art with the aim of providing guidance and ensuring consistency of approach in encouraging and responding to requests for public art installations across the Council. This also means that the Council will maintain a list of known public art installations to ensure they are adequately maintained and insured and decommissioned where appropriate.

 

Record of the voting -

For the proposal (13): Councillors Baldock, Clark, Cook, Dekker, Dixey, Edwards, Fitter-Harding, Glover, L.Jones-Roberts, Kenny, Ricketts, R.Thomas and Todd

Against the proposal (0): None          

Abstaining from the proposal (0): None

 

Wards affected: (All Wards);

Lead officer: David Ford, Stacey Wells


05/02/2020 - Park and Ride Contract ref: 917    For Determination

Decision to go out to tender

Decision Maker: Policy and Resources Committee

Made at meeting: 05/02/2020 - Policy and Resources Committee

Decision published: 05/02/2020

Effective from: 05/02/2020

Decision:

(Graham Harrison, a member of the public spoke to the Committee prior to its consideration of the item.)

 

The Head of Transportation and Environment introduced the report which summarised the key aspects of the proposed specification for the next park and ride contract and sought authority to start the tender process.

 

The recommendations in the report were proposed, seconded and the councillors debated the matter. The Head of Transportation and the Environment gave points of clarification where needed.

 

The debate included recognition that the new contract would be more expensive in order to provide enhanced services, including measures proposed to contribute towards the council’s carbon emissions reduction target and that the budget on the agenda was designed to reflect this. The tender process and assessment would be very important for the sustainability of the contract going forward.

 

RESOLVED:

 

(a) That a formal tender process is undertaken in line with the resolutions of the Regeneration and Property Committee.

 

(b) That the Head of Transportation and Environment is given delegated authority to appoint a contractor, provided the total contract sum is within the proposed 2020/21 budget provision, in consultation with the Chair of the Policy and Resources Committee.

 

Reason for the decision: A competitive tender process is needed for the new contract. Flexibility would be built into the process to enable the council to make decisions on fuel type and other service improvements once the tenders have been returned and evaluated.

 

Record of the voting -

For the proposal (9): Councillors Clark, Cook, Dekker, Dixey, Fitter-Harding, Glover, L.Jones-Roberts, R.Thomas and Todd

Against the proposal (3): Councillors Baldock, Edwards and Kenny

Abstaining from the proposal (1): Councillor Ricketts

Wards affected: (All Wards);

Lead officer: Richard Moore